Management Assistant

**The Role**:
This is an exciting opportunity to support the VP Non-Operated Ventures Australia (VP NOV) and the non-operated assets in a cross-functional, diverse, inclusive, and engaging team.

**Where you fit in**

The Management Assistant is responsible for providing business and office administrative support to the VP NOV, and General Managers for non-operated assets. The role also includes support to the non-operated assets community across a range of businesses and functions, who play an integral role in maximizing Shell value and protecting Shell reputation in Australia. The NOV organization looks after Shell interest in the major Joint Ventures in Western-Australia, including Gorgon, North-West Shelf and Browse.

**What’s the role?**

As an integral and influential part of the NOV Team you will be expected to actively participate in the NOV Team culture improvement program, display inclusive behaviours and contribute towards a working environment where it’s safe to speak up on any topic, different views and perspectives are valued and everyone is trusted and empowered.

Key areas of responsibilities include but are not limited to:

- Provide general support to the VP NOV.
- Arrange business travel for VP NOV and General Managers (flights/cars/hotel bookings).
- Pro-active diary/schedule management for VP NOV and two asset General Managers.
- Schedule / coordinate team meetings and events (logistics, IT, room setup, catering etc).
- Provide support to external stakeholders (to ensure consistent flow of working schedules), and organize meetings with external parties, and build and maintain connection with external stakeholders MA’s.
- Register external visitors and ensure office induction, security procedures are maintained.
- Support on-boarding and off-boarding of team members.
- Co-ordinate JV responses to Operator for documents and maintain tracking spreadsheets.
- Support information management activities (i.e. maintaining & updating documents and databases, record management and updates on SharePoint).
- Team focal point for Concur and time writing.
- A key element will be a respect for confidentiality and management of sensitive data.

**What we need from you**

To be successful in this role, you will have:

- Prior experience of administrative work and management support
- Excellent communication skills with both internal & external parties and the ability to interact at all levels.
- The ability to handle sensitive matters with integrity & discretion.
- Proficient in MS software - Word, Excel, PowerPoint, Outlook, SharePoint and Skype/Teams setups
- Be mature, professional, proactive and organized with the ability to multi-task and a willingness to help, and independently use a range of problem-solving skills and learn quickly.
- Effective time management skills to work within tight deadlines and balance competing priorities, but also a willingness to speak up to help manage workloads and ensure proactive prioritisation.
- An enthusiastic, proactive and inclusive can-do mindset
- A commitment to authentic, honest, open and transparent communication.
- A diploma, degree or equivalent professional qualification is preferred.

**More about Shell**

Shell Australia is a leading natural gas producer, and we are playing our part in the transition to a low-carbon future by investing in the power sector, renewable energy sources and carbon abatement activities. Join Shell and let’s power progress together with more and cleaner energy solutions.

**An innovative place to work**

There’s never been a more exciting time to work at Shell.

Join us and you’ll be adding your talent and imagination to a business with the ambition to shape the future - whether by investing in gas and renewable energy to meet demand, exploring new ways to store energy, or developing technology that helps the world to use energy more efficiently, everyone at Shell does their part.

**An inclusive place to work**

To power progress, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment - one where you can express your ideas, extend your skills, and reach your potential.
- We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
- We’re closing the gender gap - whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
- We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

**A rewarding place to work**

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an ins