Administrative Officer

**Job no**:0061683
**Location**: Parkville
**Role type**: Full-time; Fixed-term for 12 months
**Faculty**: Faculty of Medicine, Dentistry and Health Sciences
**Department/School**: School of Biomedical Sciences
**Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super
- Provide operational support to the Department of Microbiology and Immunology
- Based at the Doherty Institute with a firsthand view of groundbreaking research
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**
The Administrative Officer will be responsible for providing operational support to the administration team, specifically the Strategy and Operations Manager (SOM), Head of Department and other key stakeholders within the Department of Microbiology and Immunology. The Administrative Officer will be required to provide high quality support across a range of diverse tasks including human resources, finance, general office administration, building and facilities, IT support, event management, communications, travel and occupational health and safety. Reporting to the SOM, this position is based at the Doherty Institute and works collaboratively with stakeholders across the Department, School of Biomedical Sciences, Doherty Institute, Faculty, and broader University Services at all levels of the organisation.

Your responsibilities will include:

- Overseeing critical HR activities within the Department Office, including recruitment, performance reviews, onboarding/offboarding and contract management
- Coordinating Department administrative operations
- Coordinating and supporting department seminar series and other events

**Who We Are Looking For**
Organisation and time management skills will come naturally to you, enabling you to effectively manage competing deadlines and changing priorities whilst ensuring all work completed is of high quality. You will use your superior workplace maturity and judgement skills to respond to emerging tasks, understanding when referral or escalation is required. You will be adept at managing a wide variety of stakeholder relationships with people from diverse backgrounds and at all levels of the organisation. Ideally you would possess event management skills and an understanding of University structures and processes.

**You will also have**:

- An undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education/training
- Excellent attention to detail and commitment to accuracy at all times
- An ability to understand and implement policy and procedure within a complex working environment

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Your New Team - School of Biomedical Sciences**

As part of the Faculty of Medicine, Dentistry and Health Sciences since 2015, the School comprises three Departments, Departments of Anatomy and Physiology, Biochemistry and Pharmacology, and Microbiology and Immunology. It has 85 research groups across the three departments, awarding-winning teachers and more than 2500 equivalent full-time student enrolments each year.

**Our Mission**
Create an innovative and inclusive academic environment building on a strong legacy of world-class excellence and lay the foundation for new generations of biomedical researchers to create new knowledge and lead the revolution in biomedicine, and realise their dream of advancing human health locally and globally.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islande