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Administrative Assistant

2 weeks ago

Cranbourne, Australia YourBridge Cares Full time

Organize and schedule appointments
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Update and maintain house policies and procedures
- Update and maintain house manual
- Order office supplies and research new deals and suppliers
- Complete weekly house grocery and cleaning products shopping
- Submit expense receipts
- Provide general support staff in a number of houses
- Work in collaboration with Accommodation Manager, Accountant and Director
- Liaise with house team leaders and support workers to handle requests and queries from Accommodations Manager and Director
- Handling Ad-Hoc tasks as required by the director
- Manage Calendars
- Make Phone calls as requested by the director
- Keep a record of client products stock and place new orders as needed
- Ensure Medical appointments and pathology requests are completed on time by house staff
- Maintain Clients and Director Appointments calendars
- Liase with maintenance providers to complete maintenance requests
- Overseeing smooth running of various houses
- Customer service oriented
- Maintain Clients appointments diary
- Liaise with utilities providers to resolve any issues e.g. phone and internet issues.

**The Ideal Person Must**:

- Have excellent organization skills
- Have excellent communication skills
- Have attention to detail
- Have time Management skills
- Have ability to manage multiple tasks simultenously
- Be Proficient with Microsoft Office Suite
- Be Customer service Oriented.
- Be a quick Learner
- Have a can do attitude
- Be Proactive
- Be Reliable
- Have a reliable vehicle

**Job Type**: Temp to perm
Contract length: 6 months

**Salary**: $43,164.32 - $74,869.43 per year

**Benefits**:

- Travel reimbursement
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Cranbourne, VIC: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (Year 12) (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

**Language**:

- Fluent English (preferred)

Licence/Certification:

- Driver Licence (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person