Executive Assistant, Mayor

Permanent, Full Time
- Supportive Team Environment
- Location - Convenient Preston location, close to public transport

At Darebin, diversity, equity, and inclusion are at the core of how we work. Our commitment to these values is unwavering, they are central to our mission, to our impact and to help us better serve our community. We know that having varied perspectives and lived experiences helps generate better ideas to enable a diverse, inclusive, and connected community.

**About Darebin City Council**
Located in Melbourne’s northern suburbs, Darebin City Council is home to one of the largest, most diverse communities in terms of culture, language, religion, socio-economic background, occupation, and housing needs. The city has one of the largest populations of Aboriginal and Torres Strait Islander residents in metropolitan Melbourne. Our Vision is for a community that works together to advance community life.

**About the Role**
As the Executive Assistant to the Mayor & Councillors at Darebin City Council, you will play a vital role in coordinating projects, driving key initiatives, and utilising your exceptional administrative skills to support the Mayor and Councillors.

You will be part of a fun, small team that thrives on a positive and collaborative work environment. Despite our size, we provide crucial support to the organisation, working closely with internal and external stakeholders to ensure community support and the smooth running of operations.

This role offers the opportunity to foster diversity, inclusion, and deliver meaningful outcomes while making a lasting impact within a progressive and supportive team.
- Trusted counsel to the Mayor
- Provide Executive support for the Mayor and Councilors, coordinating activities, managing correspondence, and preparing responses for the Mayor.
- Support the coordination of training requirements and opportunities to ensure effective professional development for Councillors
- Provide effective communication and coordination of information requirements, meeting requests, declarations, documents, EAP, or IT assistance for Councillors
- Lead initiatives on behalf of the Mayor or Corporate Executive Office, working independently on projects from conception to completion.
- Provide pro-active and insightful executive support to the Mayor that strengthens Council’s reputation in the handling of complex and sensitive matters.

**Skills & Experience**
- Strong organisational skills with a proven ability to perform and prioritize multiple tasks seamlessly, coupled with excellent attention to detail and a minimum of 2 years of experience in a similar role.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Expert level written and verbal communication skills

**Culture**

As a progressive leader in Local Government, Darebin City Council is passionate about social inclusion, sustainability, engagement, and service excellence. We are proud of the diversity of our workforce and recognise the strength this provides in meeting the needs of the community we serve. We are committed to upholding a positive and supportive work environment that values the contribution of all employees and treats all employees with dignity and respect.

**Benefits**
We offer a range of benefits to our employees including opportunities for personal and professional development, flexible work practices, Employee Assistance Program, recognition, and reward program - Appreciate Great and a variety of generous paid and unpaid leave options.

**How to Apply**

We are also happy to adjust our recruitment process to support your accessibility needs.

**Applications close on 14 October, 11.30pm.**
- Darebin is committed to providing a safe working environment that embraces and values child safety, and thorough ‘Safety Screening’ processes apply. To work at Darebin City Council, you will be required to supply proof of work rights, a Victorian Employee Working with Children Check and comply with Child Safety standards. All employees are required to undertake an Australian Criminal History Check and may be required to complete a Functional Health Assessment. Council requires all employees to be fully vaccinated against COVID-19 as outlined in the Staff Covid-19 Vaccination Policy._