Personal Assistant to Executives

3 days ago

Sydney, Australia Beaumont People Full time

**Work for a supportive organisation driven by passion**

***

**About MATES**

MATES was established in 2008, MATES are an evidenced-based organisation who provide suicide prevention through community development programs on site, and by supporting workers in need through case management and a 24/7 help line. MATES serve the construction industry in Queensland, New South Wales, South Australia and Western Australia, the Energy industry in Queensland and New South Wales, nationally to the Mining industry, and the Manufacturing industry pilot underway.

The program was developed from a solid evidence base provided by the Australian Institute of Suicide Research and Prevention:

- The AISRAP Report_.

MATES vision is to be Australia’s leading industry suicide prevention organisation focusing on raising awareness, building capacity, providing help and research.

**The Role - Personal Assistant**

Provide support to the senior leadership team in this varied and challenging Personal Assistant role. Reporting directly to the CEO, you will perform an integral role by managing comprehensive administrative functions so that they can focus on strategic tasks. This role operates within a dynamic federated model that requires excellent interpersonal skills and the ability to build relationships with a wide range of stakeholders.

**As Personal Assistant, you will**:

- Board, Committee and Leadership meeting coordination including booking venues, agenda and paper preparation and dissemination, minute taking and tracking action items.
- Industry partner administration including accurate record keeping, ensuring that the MATES website and relevant training presentations accurately reflect current partnerships.
- Provide confidential clerical, secretarial and administrative support
- Draft and maintain the annual Governance and Leadership Meeting schedule ensuring that adequate timeframes are set and communicated to relevant stakeholders
- Act as first point of contact for internal and external stakeholders and respond to enquiries
- Occasional interstate travel required

**Your Skills and Attributes**
- High-level written and verbal communication.
- Previous experience as PA, EA or similar
- Proven ability to maintain exceptional confidentiality.
- Ability to work independently, without supervision.
- Exceptional time management skills with flexibility
- Demonstrated organisation and administration skills with the ability to multi-task
- Proficient in the Microsoft Office suite

**Rewards & Benefits**
- Generous salary packaging
- RDO once a month and 5.6 weeks annual leave
- 15% Superannuation
- Office flexibility
- Personal development allowance

***

**How to apply**

***
If you are driven by a passion to support suicide prevention, please submit your CV with a cover letter, detailing your skills and experience.

**MATES in Construction actively encourages applicants from diverse groups and communities including Aboriginal and Torres Strait Islander people, and those from culturally and linguistically diverse communities to apply.

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