Office and Events Coordinator

4 days ago

Brisbane, Australia Hexagon Asset Lifecycle Intelligence Full time

Responsibilities/Main Activities:
As the **Office and Events Coordinator**, you will be responsible for providing administrative support to the Australian and NZ Business'. Ensuring the smooth and effective management of office administrative duties, office facilities and Internal Events and will be responsible for performing administration duties toward a variety of employee and HR team requests.

**Responsibilities**

**Office Co-ordination**
- Provide administrative support to the ANZ HR Team
- Effectively coordinate and facilitate the induction/onboarding program for new staff, including maintaining Welcome Packs, schedule new employee induction meetings
- Coordinate the Employee Service Award program for ANZ; ordering gift cards, trophies and creating certificates. Tracking award delivery
- Assist with reports and projects, as required
- Provide efficient administrative assistance to management and staff
- Organise and coordinate overseas, interstate and local couriers and shipments

**Internal Events Co-ordnation**
- Selected Internal Events Travel Coordination: organize domestic/international travel, booking airport transfers, hire cars, and/or accommodation. Point of contact for Travel Insurance claims and enquiries.
- Organize staff meetings / functions / training sessions / presentations and catering
- Event management of commute worthy events, including Annual office Christmas parties’, Senior Management meetings, Internal workshops, Internal networking
- Maintain strict adherence to company security procedures and government regulations

**Facilities co-ordination**
- OHS/First Aider representative for the office and
- Fire Warden rep for the office and coordinate other office fire warden representatives (ongoing training provided)
- Facilities management & office management & Car Parking (general)
- Point of contact with Building Management Offices
- Organise the maintenance of office equipment and office facilities across ANZ wide
- Maintain stationery, kitchen and other consumable supplies - across all offices as needed

LI-AC1

Qualifications and Experience Required:
**Essential**
- High level organization and administrative skills
- Strong communication skills.
- Ability to work without close supervision
- Ability to priorities tasks
- Flexibility and adaptability
- Positive attitude
- Events co-ordination experience (preferable)
- Proactive and solution focused problem solver
- Excellent interpersonal skills
- Initiative and willingness to learn new processes and tasks.

**Desirable**
- First Aid/OHS Certified, desirable but not essential
- Experience working in SAP Success Factors desirable but not essential

Position Summary/Purpose:
This position is responsible to provide administrative support to the Australian Business. Ensure the smooth and effective management of office administrative duties, office facilities and will be responsible for performing administration duties toward variety of employee requests.

LI-SH1 #LI-Hybrid

Key Behavioural Competencies: Employee Behavioural Profiles Current KPI Requirements:
To be agreed

Objectives/Goals:
To be agreed

  • Fashion and Events Coordinator

    2 weeks ago

    South Brisbane, Australia Metropolis Events Full time

    Are you passionate about fashion, trends, and creating unforgettable experiences? Do you thrive in a dynamic environment where creativity and innovation are encouraged? If so, we have the perfect role for you! Join our team as a Fashion and Events Coordinator and play a pivotal role in shaping the future of our brand and events. We're looking for a talented...

  • Fashionable and Stylish Event Coordinator

    4 days ago

    Brisbane, Australia Style Events Full time

    **Job Overview**: **Key Responsibilities**: 1. Collaborate with marketing teams to create promotional materials that reflect the event's style and allure. 2. Leverage social media and other platforms to generate excitement and anticipation for upcoming events. 3. Develop unique and innovative event concepts aligned with client preferences and current style...

  • Event Manager

    2 days ago

    Brisbane, Queensland, Australia Gathering Events Full time $45,000 - $60,000 per year

    Are you an energetic Event Manager passionate about leading from the front creating flawless event experiences? Does a role filled with vibrant team spirit, delicious challenges, and an array of prestigious brands ignite your enthusiasm? If your career was a cocktail, would it be a meticulously crafted mix of operations, back of house, and on-site...

  • Culture and Entertainment Events Specialist

    2 days ago

    Brisbane, Queensland, Australia Tourism and Events Queensland Full time $90,000 - $120,000 per year

    Tourism and Events Queensland (TEQ) is a statutory body of the Queensland Government and the State's lead tourism marketing, destination and experience development and major events agency.TEQ's vision is to inspire a global desire for Queensland by showcasing its unique identity through bold world-class marketing and events, driving travellers to choose our...

  • Corporate Events Coordinator

    2 weeks ago

    Brisbane, Australia Ray White and Loan Market Full time

    We are the largest real estate group in Australasia with more than 1000 offices across Australia, New Zealand and Indonesia. Ray White was established in 1902 in regional Queensland and our network sold more than $74 billion worth of property and helped more than 200,000 families and businesses with their property ambitions in the last financial...

  • Events Coordinator

    1 week ago

    Brisbane, Australia Australian Retirement Trust Full time

    **Are you passionate about creating unforgettable events? Do you excel in coordination and logistics? Australian Retirement Trust is on the lookout for talented individuals to join our Brand, Marketing and Communications team.** **Why join us?** - You'll get 14% super as standard, to help your future come alive. - Unleash your potential and build a career...

  • Events and Reservation Coordinator,

    2 days ago

    Brisbane, Queensland, Australia Ghanem Group Full time $60,000 - $90,000 per year

    Who we areGhanem Group is a pioneering, multi-award-winning, family-owned hospitality group with a 45-year history in Queensland and Victoria. Ghanem Group has grown fastidiously, and has its sights set firmly on the role it will continue to play in the future of Australia's exciting and evolving hospitality landscape. The exciting portfolio of hospitality...

  • Event Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Cemoh | Fractional Marketing Experts Full time

    Overview Cemoh | Fractional Marketing Experts is a company specializing in providing high quality marketing professionals for businesses. They offer fractional marketing staff at an affordable budget, recruitment services for full-time or part-time marketing staff, and advisory services to assess and review marketing talent within businesses. Role...

  • Event Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Cemoh | Fractional Marketing Experts Full time

    OverviewCemoh | Fractional Marketing Experts is a company specializing in providing high quality marketing professionals for businesses. They offer fractional marketing staff at an affordable budget, recruitment services for full-time or part-time marketing staff, and advisory services to assess and review marketing talent within businesses.Role...

  • Events & Sponsorship Coordinator

    4 days ago

    Brisbane, Queensland, Australia Strata Community Association (Qld) Full time $60,000 - $90,000 per year

    About UsStrata Community Association (Qld) - SCAQ - is the peak industry body for body corporate and community title management (strata management) in Queensland.Members include body corporate managers (strata managers), support staff, and suppliers of products and services to the industry. In conjunction with industry stakeholders and various educational...