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Program Support Officer

2 weeks ago

Toowoomba, Australia Queensland Government Full time

**Any previous experience in Development Assessment or related activities is desirable.
Demonstrated ability to pick up and learn new systems quickly.
Build and maintain effective stakeholder relationships through attentive communication, proactively seek to understand their needs and provide timely information in an articulate and non-technical manner.
Manage priorities, recognises own role in achieving teams' goals and complete tasks within designated timeframes. Demonstrating careful planning, high attention to detail skills and organisation to achieve results. Some of your responsibilities will include:
Where required, administer, maintain, and ensure the delivery of a range of support activities associated with the following:

- Capture information and enter in the appropriate records management system(s) including DMS, EDAMs and MYDAS2.
- Ensure entry and accuracy of all program and project data onto relevant systems.

Provide high level administrative support to project managers and team members, including coordination of team meetings, taking, and distributing minutes, documents and reports, establishing and maintaining spreadsheets and registers and providing timely information, updates and presentations as required.
Ensure operational practices and standards of service and performance comply with departmental and regional policies, legislation (incl. WH&S), and governance obligations.
Provide effective assistance for project administration staff to ensure tasks are completed within specified deadlines.
Undertake property searches and provide responses to customer queries in a timely manner.
Manage static operations, including data entry and responses to heavy vehicle performance and permits.
Provide effective assistance with collating information and entering data related to Road Corridor, and Traffic Control permits in PARC system.
Provide effective assistance with Public Utility & Plant enquiries and entering data in relevant systems.

Applications to remain current for 12 months.
Job Ad Reference: QLD/624442/25
Closing Date: Thursday, 20 March 2025
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