Contracts Assistant

**Company Description**
At TOMRA we are all about Clean Loop Recycling Our reverse vending technology enables the collection of used drink containers to ensure that containers have the best chance of being turned back into containers again. It is part of a continuous recycling process which we call Clean Loop Recycling, to ensure that fewer resources are used, less energy is wasted, and containers do not end up in our oceans, streets, or landfill. We’re proud to be collecting containers across Australia, with over 340 collection points across NSW. In addition, we have state-of-the-art Recycling Centres in Queensland, Northern Territory, Western Australia and Victoria.

As a ‘Looper’ at TOMRA, you will be working amongst a team of people, who are very passionate about doing good for the environment and our community.

TOMRA is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, culture, religion, language or personal circumstances. TOMRA is also committed to building on the perspectives, experience, knowledge and skills that this diversity brings to our organisation.

Our busy Finance Team are growing and are seeking a Contracts Assistant to work with our Contracts Manager to ensure the accuracy and integrity of our contractual agreements, databases and financial records.

The Contracts Assistant is responsible for maintaining completeness of contracts, ensure compliance of company policies and having ownership of the IFRS16 requirements in conjunction with the Senior Financial Accountant.

Your experience in stakeholder engagement will see you liasing with internal and external stakeholders to ensure that contracts, databases, financial records and reporting are accurate and up to date.

**Some other duties you may perform are**:

- Ensuring contractual records and supporting documentation are securely maintained for organisational efficiency, legal compliance and audit purposes
- Perform Internal Due Diligence on all new business partners, identifying risks where relevant
- Reconcile customer accounts and resolve any discrepancies
- Assist the Accounts team on customer enquiries regarding License fee payment schedules
- Enter licence & lease financial information into Tagetik for IFRS16 purposes, ensuring completeness and accuracy
- Assist and support the Contracts Manager with their responsibilities, including but not limited to reviewing contracts, collaborating with internal stakeholders on agreement requests to ensure compliance and providing status reports
- Internal and external stakeholder management at all levels
- Managing information flow between relevant teams
- Review and approve Licence fee invoices in the ERP, in conjunction with the Accounts Team
- Assist in handling independent retailer change-over process with the Operation & Finance team
- Assist the Contracts Manager, when required, in reviewing contracts, verifying accuracy and flagging risks
- Review current internal processes and streamline where possible
- General administration duties
- Administration support as required by the Sales, Portfolio Accounts Team, Network Teams

**Qualifications** What makes a great Contracts Assistant at TOMRA**:

- Proficient in Microsoft Office, including spreadsheet database management
- Proven ability to manage competing priorities and meet deadlines while remaining calm under pressure
- High level of accuracy and attention to detail
- Ability to work both independently and collaboratively as a productive team member
- High level of stakeholder engagement
- Experience with business licences, contracts and leases is favourable

**Additional Information** What’s in it for you?**
- ** Flexible work arrangements**:

- our people are trusted and love the genuine work/ life balance offered at TOMRA.
- ** We love dogs**:

- Bring your own or make a new friend in the office.
- ** Feel good about what you do**:

- Our people are highly driven to do great things for the planet.
- ** Have you Birthday off on us**:

- There will be office cake for you, but we would rather you spend your special day doing something for yourself.

**Does this sound like you? If so we would love to hear from you