Administrative Assistant

**WE'RE HIRING**

**ADMINISTRATIVE ASSISTANT - AU BASED**

The Administrative Assistant plays a proactive support to our AU Office operations. This role provides day-to-day admin support while assisting HR, Finance, and Marketing teams with tasks like scheduling, documentation, invoicing, and internal communications. Ideal for someone organized, adaptable, and ready to take on varied responsibilities in a dynamic environment.

**KEY RESPONSIBILITIES**

**General Administrative Support**
- Manage travel arrangements, maintain office supplies, and liaise with vendors to support daily office operations.
- Prepare and organize documentation, maintain filing systems, and support internal communications.

**Finance and Accounting Support**
- Assist with invoice tracking, expense reports, petty cash management, and basic bookkeeping.
- Coordinate with the finance team on payment schedules and document submissions.
- Maintain records of purchases, receipts, and reimbursements.
- Support monthly reporting by compiling relevant data or documentation from the AU office.

**Human Resources Support**
- Assist with scheduling interviews, onboarding new employees, and preparing employment documentation.
- Maintain and update personnel files and employee records as directed by HR.
- Help organize training sessions, team events, and employee engagement initiatives.
- Support HR with leave tracking, timekeeping, and performance review logistics.

**Marketing and Communications Support**
- Coordinate production and distribution of marketing.
- Assist in maintaining social media schedules and coordinating with design or content teams.
- Help manage event logistics including booking venues, preparing materials, and onsite support.
- Support internal communications initiatives including newsletters, office announcements, and branding.

**QUALIFICATIONS**:

- Bachelor’s degree in Business Administration, Office Management, or related field preferred.
- At least 1-2 years of experience in admin or office work; it’s a plus if you’ve helped with HR, Finance, or Marketing tasks.
- Strong communication, organization, and time management skills, with keen attention to detail and discretion in handling confidential matters.
- Proactive, adaptable, and able to work independently in a fast-paced, multi-functional environment.
- Proficient in Microsoft Office or Google Workspace; familiarity with tools like Zoom, MS Teams, Xero, or Canva is a plus.

Pay: $55,000.00 - $62,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 1 year (required)

**Language**:

- Filipino, English (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 01/08/2025