Operations Coordinator

7 days ago

Sydney, Australia Mirvac Full time

Mirvac’s people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We offer a number of competitive and unique benefits for permanent employees including:
$1000 of Mirvac Securities Annually
Leadership and Professional Development Programs
Generous Parental & Partner Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.
Our Opportunity
As Operations Coordinator, you will provide administrative support for the team and to manage the Systems and provide a contact point for customers and contractors.
**Your responsibilities will include**:
Manage the identification and closure of procedural information gaps in the Quality System
Ensure that the most recent policies and procedures are uploaded to the intranet
Maintain the integrity of the document control process
Collate and format data from monthly reports
Produce quarterly report cards
Ensure that there is adequate documentation and training systems available to enable employees to navigate the requirements of the Quality System and understand the operation of the Systems employed in the Operations business
Provide system support and training to the team for various systems
Train tenants as required
Manage the orientation process for new employees including the administrative and system setups
Work with the team to perform Quality Assurance on documents that are to be distributed internally
Order stationery, business cards and IT hardware
Manage New Starter, Transfer and departure processes
Systems administration of the contractor and tenant database
Coordinate setting up and amending network account access for staff
Manage the Capital Expenditure Process and approvals
Respond to all requests ensuring that all actions are recorded
Your point of difference
1-3 years of experience in an Administration or Operations environment
Real Estate experience is highly desirable
Intermediate Microsoft Suite skills
Ability to work unsupervised
Excellent written and verbal skills
Strong organisational skills and attention to detail
Ability to quickly adapt to new systems and processes
Superior customer service mindset
Team orientation
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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