Executive Assistant

Company Description

Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want - across Publishing, Broadcasting and Digital.

Our Purpose: We shape culture by sparking conversations, challenging perspectives, and entertaining our communities.

We bring people together by celebrating the big occasions and connecting the everyday moments. Australia belongs here. We bring our purpose to life via three shared values: We walk the talk, turn over every stone and keep it human.

**Job Description**:
We are currently seeking an Executive Assistant to provide high-level executive and administrative support to two members of Nine’s Executive Leadership Team - our People & Culture Director and our Chief Marketing Officer.

This role will involve confidential, high-level information as well as engagement with executives and stakeholders. It is a diverse, hands-on role that requires a high level of professionalism, energy and attention to detail.

Day to day you will:

- Manage calendars, diaries and inboxes
- Monitor, respond to and distribute incoming communications using a high degree of professionalism, judgement and confidentiality
- Maintain relationships with internal and external stakeholders, including other members of Nine’s Executive Leadership Team and Board members
- Arrange and coordinate meetings and events, both internally and externally
- Coordinate, manage and book travel and prepare itineraries
- Help to prepare documents, presentations, reports, agendas and draft responses, ensuring a high degree of accuracy and professionalism
- Prepare Board Reporting on a quarterly basis, or as required
- Process invoices and expense claims
- Provide ad-hoc support on a daily basis to the direct reports of both executives

**Qualifications**:
You are an experienced EA who shows commitment to your team's purpose and effectively contributes and shares appropriate information with others. You have experience in a corporate environment, and the confidence to work autonomously, prioritise workload and communicate effectively across all levels of the business.

You are adept at maintaining a strong customer-focus and impeccable attention to detail, especially when working under pressure and to strict deadlines. And last but not least, you are fun, friendly and approachable, and find it easy to build relationships with others while maintaining professionalism at all times.

What we would like to see on your resume:

- A track record in similar Executive Assistant roles, supporting and interacting with Senior Executives in a large complex organisation
- Advanced skills and knowledge of productivity suites (Microsoft Office/Google Workspace), particularly calendar and inbox management
- Exposure and/or understanding of the media industry, or with working with Boards would be great, but is not essential

Additional Information
**Life at Nine**

Nine is a people business. Being part of the team means you’ll be in a culture that promotes creativity and innovation, diversity and inclusion, is open to feedback, rewards impact and ensures everyone is heard. Importantly, you'll receive the following:

- Career development and quality training
- Up to 16 weeks paid primary carer’s parental leave
- Discounts on lifestyle, entertainment, and leisure memberships, including health insurance, dental and gym
- Discounts on products and services with corporate partners

**Our Commitment to Diversity and Inclusion**
- Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes._
- Health insurance