Administration & Operations Associate

4 days ago

Sydney, Australia Sobi Full time

Full-time

Sobi Location: Australia

**Company Description**:

- Sobi offers the opportunity to work at an international pharmaceutical company focused on specialty pharmaceuticals meeting the high medical needs of rare disease patients and providing treatment and services to them. Our employees come from a variety of backgrounds within research, healthcare, industry and the academic sphere._

At Sobi, the work we do every day redefines the standards of care and transform the lives of people living with rare diseases.

As a diverse team of entrepreneurial people, we are passionate about our growth journey towards becoming a global leader, making a difference for rare disease patients, moving quickly and always challenging the status quo.

We are committed to an inclusive, sustainable and flexible workplace that fosters growth and development.

The Admin & Operations Associate provides a range of services to internal stakeholders in the field of events’ organization, finance support, contract management, and general office administration.

**Key Responsibilities**:
Internal event and external sponsorship organization and management, inc. support to the customer facing team:

- Plan and execute internal team meetings and external customer facing events, end to end.
- Negotiate with vendors and suppliers to obtain the best possible rates.
- Draft and finalize the Agreements using approved templates.
- Coordinate the approval of sponsorships.
- Organise and manage travel requirements, including flights and accommodation.
- Monitor actual spend vs. budget, organize POs and process invoices.
- Prepare post-event reporting, including transfer-of-value reports.

Finance and accounting support:

- Create purchase orders (POs) and obtain approvals.
- Support debt collections for SAS products and HCL in NZ.
- Process incoming invoices, verifying coding, reconciling the invoices and accounts.
- Support account receivable and accounts payable; work with external finance providers to manage invoices and expense payments including reconciliation of accounts.
- Manage payments to TGA and the Department of Health.

General office administration:

- Ensure asset management and general operations, including purchasing IT equipment, office supplies and maintaining proper stock levels.
- Coordinate travel bookings (domestic and international), including flights, hotels, and car rental.
- Support the roll-out of new policies and SOPs by providing training.
- Assist new staff during their on-boarding.

**Qualifications**:

- 5 years of experience in events management, financial support and administrative roles (to senior professionals).
- Experience working in the pharmaceutical industry, with specialist clinicians (preferred).
- Excellent organisation skills.
- Impeccable communication and collaboration abilities.
- Able to manage time effectively and meet deadlines.Ability to manage quantitative data, with attention to details.
- Proficient IT skills in all business-related packages including MS Office, Veeva.
- Valid / unrestricted Australian driver’s licence.
- Completed Medicines Australia CEP program

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