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Office Manager

2 weeks ago

Surry Hills, Australia Archetype Full time

**Join Archetype**

At Archetype, you help clients think bigger, go further, and achieve more. With over 40 years of experience and 21 offices worldwide, you join a team of 650+ creative individuals turning ambitions into success.

Our people are the heart of our achievements. Whether you're starting out or a seasoned pro, if you take pride in your work and have bold ambitions, Archetype might be the place for you.

You are a creative thinker, problem solver, and storyteller. You thrive in a high-standard environment, where curiosity is encouraged, ambition celebrated, and kindness valued. As a self-motivated storyteller, you break new ground with strategic, creative campaigns.

We are committed to diversity, equity, and inclusion. Your unique ideas and perspectives help us do our best work and make a difference in the world.

**About You**

We are looking for a proactive and experienced Office Manager to oversee the day-to-day operations of our Sydney office. You are a highly organised and resourceful individual who thrives in a dynamic environment and takes pride in creating a welcoming and efficient workplace. You are the go-to person for all things operational from facilities and vendor management to supporting leadership and onboarding new team members.

You are confident in making informed decisions independently and you bring a strong sense of ownership to your work. This role is part-time with a work schedule of 3 full days per week.

**What You Do**

As an Office Manager, you are the operational backbone of the office. You work with a high degree of independence and are trusted to make informed decisions that keep the office running smoothly. You are a seasoned professional who brings structure, efficiency, and a welcoming atmosphere to the workplace. Your ability to anticipate needs, solve problems, and support both leadership and team members makes you an essential part of the business.
- Provide direct administrative and operational support to the Managing Director & Senior Leadership Team including managing expenses, scheduling and providing support for external meetings.
- Liaise with HR and Finance teams on office admin, bill payments and subscriptions.
- Support the onboarding of new hires, setting up equipment, preparing welcome packs and ensuring access and readiness from day one.
- Act as the primary liaison with building management to resolve office space issues and maintain a safe and functional environment.
- Organise all aspects of office operations including maintenance, supplies, equipment, bills, and vendor coordination.
- Ensure the office including the kitchen, reception and restrooms is neat, clean, and always client ready.
- Coordinate with the Tech Team to ensure all office equipment are functional and up-to-date.
- Maintain accurate filing systems and records ensuring data is current and compliant.
- Manage office supplies inventory and petty cash for office events and activities.
- Maintain a centralised directory of up-to-date vendor and service provider contacts.
- Research and coordinate venues, transportation and catering for meetings and events.
- Support health and safety compliance including annual risk assessments and day-to-day H&S matters.
- Take on additional tasks as needed to ensure operational effectiveness of the office.

**What You Offer**
- .2- 4 years of experience in administrative support
- High level of competency in English both verbal and written.
- Demonstrated ability to manage office operations independently and efficiently.
- Comfortable working in a fast paced environment and supporting cross functional teams.

**Why Choose Archetype**

At Archetype, our driving principle is “Make Work, Work for You”. We take a whole-hearted approach to employee support and wellness because when you thrive, so does your work. You’ll be part of a culture that drives ambition, curiosity and kindness, giving you the space to lead boldly, explore new ideas, while doing your best work. Here’s what you can look forward to:

- Opportunity to work with colleagues from 21 offices worldwide, gaining diverse perspectives and experiences. Part of an organisation that prioritises diversity, equity, and inclusion, ensuring a welcoming and inclusive workplace for all.
- Access to ongoing learning and development
- Join a team that values curiosity, ambition, and kindness
- A robust wellbeing plan that includes an employee assistance program
- Take advantage of your duvet days for those moments when you need a spontaneous break to rest and rejuvenate.
- Annual leave starts at 20 days, increasing to 25 days after 1 year
- ‘Summer Fridays’ where you get to finish earlier on the last Friday of every month
- Days in Lieu when you go above and beyond
- $200 wellness benefit to support your physical and mental well-being.
- Monthly contribution toward your internet and phone bill