Capital Works Project Officer

Business Enabling Services Group / Ministerial & Parliamentary Services Division / PBR Framework Branch
- APS 6 ($98,022 - $119,634) | Ongoing | Full-time
- Perth, WA, Brisbane, QLD, Adelaide, SA

**ABOUT THE DIVISION**

Ministerial and Parliamentary Services (MaPS), a division of Department of Finance (Finance), provides parliamentarians, their staff, and others as required by the Australian Government, with a range of facilities and services to assist them in undertaking their duties. MaPS Capital Works and Security team, within the Parliamentary Business Resources Framework branch, in collaboration with key stakeholders, leads key divisional initiatives, to deliver major capital works and security enhancements to Commonwealth Parliamentary Offices (CPOs) and Electorate Offices.

The team is responsible for project delivery and oversight across a number of projects that have a national impact and/or are defined as medium or major public works projects.

CPOs are located in the capital city of each state and the Northern Territory and provide:

- permanent office accommodation to some senators, federal ministers or other office holders
- visiting suites, meeting rooms and conference facilities available on a short-term basis for use by parliamentarians (and accompanying staff).

EOs are provided by the Commonwealth to Parliamentarians for the conduct of parliamentary business and are located in metropolitan and regional locations across Australia. EOs are leased, furnished, equipped, and maintained by MaPS and their contracted providers.

**ABOUT THE** OPPORTUNITY**

The Capital Works Project Officer will work within a small geographically dispersed team.

The role involves project management, the undertaking of complex procurement, contract management and associated administration, drafting internal minutes and ministerial briefs seeking approvals and authorisation. The role will support the Assistant Director Capital Works and Security to deliver projects involving a wide range of internal and external stakeholders.

The ability to hold and maintain a Negative Vetting 1 security clearance is a mandatory requirement.

The key duties of this role are:

- Conducting/contributing to complex procurement processes and contract management critical to the project.
- Drafting high level documentation to support project administration including briefs and correspondence to support information flow and decision making/approvals.
- Working with key internal and external stakeholders to establish and meet project objectives.
- Monitoring and track project deliverables and outcomes including preparation of reports and briefs.
- Undertake negotiations with key stakeholders and consultants/suppliers on complex issues and communicate with influence.
- Project administrative and support services including contract administration, budget tracking, invoice payment and reconciliation, records management, routine correspondence and meeting coordination and secretariat duties.
- _Parliamentary Business Resources Act 2017_
- _ Public Governance, Performance and Accountability Act 2013_
- Commonwealth Procurement Rules
- Protective Security Policy Framework.
- Other duties as directed to support the project.

**DETAILED VACANCY INFORMATION**

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

**ELIGIBILITY ADVICE & CANDIDATE NOTES**
- Under section 22(8) of the _Public Service Act 1999_, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
- Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.

**CONTACT INFORMATION**
- For specific questions relating to this job vacancy (including requests for adjustments), please refer to the details on the contact officer located in the downloadable job pack.

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