Administration Officer

13 hours ago

Bowen Hills, Australia Lives Lived Well Full time

At Lives Lived Well, we’ve been supporting people impacted by alcohol and other drugs for over 50 years. We also provide services for mental health, gambling concerns, and support for people transitioning from correctional centres. As we continue to grow, we’re building a reputation for clinical excellence and innovation, we’re growing fast—and we’d love you to be part of our journey.

**Your Opportunity**

We are looking for an **Administration Officer, permanent full-time**basis to provide day-to-day administrative support to the **Office of the CEO**at our **Bowen Hills head office**.

Reporting to the **Executive Officer and Company Secretary**, this role helps keep our office running smoothly - coordinating office processes, supporting travel and purchasing, and providing administrative support to the CEO and executives. It’s a great role for someone who enjoys being organised, helpful and at the centre of what’s happening.

The role offers the opportunity to support a range of activities and to adapt as organisational needs evolve.

**Some of the key functions of the role include**:

- Providing general administrative support to the Office of the CEO, executives and directors, including managing group calendars and inboxes.
- Supporting a well-organised office environment, including kitchens, meeting rooms and common areas.
- Coordinating catering and managing meeting room bookings, setup and pack-down for meetings, workshops and events.
- Processing incoming and outgoing mail and monitoring office and kitchen supplies (e.g. stationery, tea/coffee, staff room items).
- Supporting staff travel processes.
- Preparing monthly credit card reconciliation documentation in line with LLW procedures, for review and approval.
- Preparing, formatting and proofreading documents, reports and presentations to a high standard.
- Supporting events, meetings, workshops and staff inductions, including logistics, invitations, room setup, catering and resources.
- Conducting basic research and gathering information (e.g. collating data, sourcing documents, simple desktop research) to support decision-making.
- Maintaining document filing, retrieval and record-keeping in line with LLW policies.Assisting with ad hoc administrative tasks and projects as required.

**What You’ll Bring**

Here’s what you’ll need:

- Experience in an administrative or office support role.
- Proven ability to provide a high standard of confidential administrative support.
- Well-developed written and verbal communication skills.
- Professional presentation, strong service focus and confident liaison skills.
- Strong organisational skills, with the ability to prioritise multiple tasks, meet deadlines and maintain attention to detail.

**Why work for Lives Lived Well?**

- An extra five paid leave days per year to support your wellbeing and work-life balance.
- Salary packaging to increase your take-home pay
- Casual day Fridays and plenty of social activities
- An employee assistance program (EAP) for you and your family, including emotional, psychological, Financial counselling and wellbeing services.
- Fitness Passport membership access to a wide range of gyms, pools, and fitness and leisure centres across Australia, at a discounted rate

Check out more employee benefits for you and your loved ones on our careers page.

LLW

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