Office Administrator

2 days ago

Bowen Hills, Queensland, Australia Kool House of Rover Full time $72,000 - $90,000 per year

Office All Rounder – Mechanic Workshop – Bowen Hills

  • Flexible hours approx hours per week
  • Work with a director and accountant who listens

Make this role your own.

Join a successful Land Rover mechanic business and take full ownership of the office. Enjoy a supportive team, great flexibility, and the security of a long-term role.

What's in it for you:

  • $30–$35 p/h (part time) – negotiable based on experience
  • Approx hours per week, Monday–Friday hours depending on season
  • Flexible hours to suit your lifestyle
  • Great salary, great people, and a secure long-term role
  • Growing business with supportive culture

About the role:

You'll oversee all office operations — from invoicing to reporting and communication. This is not an assistant role — it's your office to run. You'll manage daily admin tasks, support job scheduling and invoicing, keep the CRM updated, follow up payments, and provide structure so the director can stay focused on the field and business growth.

Key Responsibilities:

  • Front desk reception: greet clients, manage phone calls and emails
  • Payroll, accounts payable and receivable using Xero and Mechanic Desk
  • Invoice creation, reconciliations, and payment processing
  • General administrative support and data entry
  • Filing, ordering parts, and office coordination tasks

Required Skills & Experience:

  • Previous experience in a receptionist, admin role and payroll
  • Experienced with Xero essential and Mechanic Desk a bonus
  • Strong communication and time management skills
  • High attention to detail and accuracy in financial tasks
  • Professional phone manner and presentation
  • Ability to work both independently and as part of a team
  • Confident, proactive, and highly organised

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