Business Services Coordinator

Key duties will include:

- Support the client facing staff in Energy establish client meetings, including organising and coordinating developing business initiatives inter-state e.g. hotel booking, establishing meetings with clients, travel arrangements.

Client-focus sector support: communication with clients; external and internal liaisons; preparation of on-brand PowerPoint presentations, client-tailored capability documents and other materials that support external client engagement

Coordinate bids/proposals for Energy, this will include the use of InDesign where relevant.

Coordinate the creation and updates to project case studies and project imagery in collaboration with the sector leadership team at project inception; key milestones; and project completion

Coordinate business development and client meeting requirements of Energy and Energy Advisory ensuring they are completed and implemented effectively and shared with the Marketing and Communications team.

Support the Business Services function heads as required e.g., Finance, Human Resources, marketing, Legal

Work with the internal Energy Advisory and Energy leadership teams to deliver industry leading materials that support external client engagement
Supporting our people

Manage the workflow of Energy, including making best use of business systems and working closely with the local Business Management System representative to ensure project compliance

Provide project coordination support to project managers and project principals in Energy (Brisbane and wider team in Australia)

Provide administrative support to the Energy teams including travel arrangements, formatting documents (reports and proposals), taking minutes in meetings

Reporting to the Head of Energy Queensland, respond promptly and collaboratively with requests from the Business Services Lead to contribute to the wider-office initiatives when required e.g., events, facilities, invoicing, timesheets, travel bookings

Relief font of house for answering phones, receiving visitors, sorting and distributing mail.
- What you will bring:

- Experience working with multiple stakeholders and teams, and supporting staff at a senior level
- Exposure / Experience using InDesign and working with bids and proposals, including collation of medium to complex documents
- Intermediate to advanced user of Word, PowerPoint, Excel
- People/Stakeholder management and relationship building skills
- Project management e.g., tenancy, procurement, travel, stationery, proposals
- Proven ability to work to deadlines and stakeholder management
- Team player focused on best outcomes for business
- Professional excellence approach, and a drive for continuous learning

Job Profile
- Mott MacDonald is a uniquely diverse global management, engineering and development consultancy that offers a diverse range of opportunities for potential employees to work with World Expert Practitioners on small and large scale projects within Australia and New Zealand.
Our unique geographical location means that we are able to tap into expertise and resources from other countries in which we operate and so whether you are from a technical background or have traditionally worked in support services, you will be amazed at the career development opportunities that Mott MacDonald Australia and New Zealand can offer to you.

Other Information
- Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.
More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence