Document Controls Lead

2 weeks ago

Brisbane, Australia WSP Australia Full time

Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow We have a career defining vacancy for an experienced Document Controls Lead to join our Project Services team in our Sydney or Melbourne or Brisbane office. This role is a key in the management of successful document control within the Project Services Group.

**About the role**:
You will be responsible to manage the document controls team by providing leadership, ensuring quality of service, and accountability for the profitability of the team.

**What you’ll do**:

- Ensure consistency and compliance with corporate documents, records managements requirements and WSP common data environment.
- Establish project specific solutions and direct the organisation of documents storage during the project life as required.
- Lead the establishment, implementation, and administration of WSP Data Management system and procedures to ensure information can be easily identified, recovered and audited.
- Lead, manage, train and mentor a national team of Document Controllers across multiple projects and disciplines.
- Maintain positive team culture with regular Team meetings/catchups/events.
- Establish pipeline ressource requirements and assign accordingly.
- Ensure high quality of data being processed across multiple projects.
- Maintain productive relationships with internal and external stakeholders.
- Be responsible for the information’s security, including access, retrieval, editing and distributing requirements.
- Comply with SHEQ obligations.

**About you**:

- A strong understanding of best practice systems, eg ISO 19650 or other service and quality management standards
- Typically 10 years of experience working in a Senior Document Control role
- Proven ability in implementing Electronic document management systems [EDMS],
- Proven track record of team leadership.
- Experience in developing supervising and others.
- Proven written, verbal, and interpersonal communication skills.
- Ability to understand and explain the complexities of document management within a diverse company.
- Experience in project management and workflows.
- Experience in managing client relations and expectations.

**About WSP**

Our vibrant workplace culture is an important part of what makes this a great place to work. It is supported by our Guiding Principles:

- We value our people and our reputation.
- We are locally dedicated with international scale.
- We are future focused and challenge the status quo.
- We foster collaboration in everything we do.
- We have an empowering culture and hold ourselves accountable.

WSP prioritises the health and wellbeing of our people by offering flexible working, 12 months parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine. We are committed to providing an inclusive, diverse and equal opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQI+ community, and encourage all employees to bring their whole selves to work.

Video

  • Lead Document Controller

    2 weeks ago

    Brisbane, Queensland, Australia WeBuild Full time $90,000 - $120,000 per year

    Date: 18 Sept 2025Location: Queensland, AustraliaCompany: Webuild S.p.A.Join our team and elevate your careerWe are on the hunt for a razor-sharp Lead Document Controller who knows their version control from their register reconciliation — someone who's cool under pressure, comfortable with digital document management systems, and ready to bring their...

  • Lead Document Controller

    4 days ago

    Brisbane, Queensland, Australia Clough Full time $80,000 - $120,000 per year

    Job description:Join our team and elevate your careerWe are on the hunt for a razor-sharp Lead Document Controller who knows their version control from their register reconciliation — someone who's cool under pressure, comfortable with digital document management systems, and ready to bring their admin A-game every day.A little about e2o and RSGX.e2o is...

  • Lead Document Control

    1 week ago

    Brisbane, Australia Appoint Full time

    Immediate Interview/ Start - Based in the heart of Brisbane's CBD - Corporate Office/ Panoramic Views **The Appointment** An opportunity not to be missed. Newly created, project-based role that will combine your engaging style, ability to build relationships with all levels of stakeholders, and your technical expertise within Document Control. Become an...

  • Lead Document Controller

    2 weeks ago

    Brisbane, Queensland, Australia Clough Projects Full time $80,000 - $120,000 per year

    Company description: Clough is a pioneering project delivery company. We harness innovative engineering and construction solutions to improve peoples' lives today and tomorrow.We deliver large, complex projects for the infrastructure, energy, and resources industries, underpinned by a dedication to innovation, sustainability and getting the job done safely...

  • Document Controller

    7 days ago

    Brisbane, Australia Sedgman Limited Full time

    **External Advert Text** - Sedgman is currently seeking a suitably qualified and experienced Document Controller to join us in our Brisbane office at South Bank. - As the Document Controller you will be responsible for processing internal and external documentation while maintaining the use of the organisation’s multiple document management systems and...

  • Document Controller

    24 hours ago

    Brisbane, Australia Downer Group Full time

    **The Opportunity** We have an opportunity for a highly capable **Document Controller**to join our Energy and Utilities business. This role involves supporting a team of document management professionals who enforce controlled processes and practices for document creation, review, modification, issuance, distribution, and accessibility. These controls...

  • Document Controller

    1 week ago

    Brisbane, Australia Origin Energy Full time

    Opportunity to work remote - 8 month contract - Brisbane CBD based **Working for us** At Origin we have a strong purpose and values that challenge us to find the answers to the big energy questions. Every person that works with us helps us reach that goal. If you bring good energy to Origin, you’ll get it in return. A challenging career. An exciting...

  • Document Controller

    23 hours ago

    Brisbane, Australia Diona Full time

    **Join us. Realise your best career, here.** As a Document Controller with Diona, you will have the opportunity to develop and establish an effective document control procedure to support our project teams across QLD. In line with client requirements, you will be responsible for maintaining up-to-date records of all information, correspondence, and...

  • Document Controller

    2 weeks ago

    Brisbane, Queensland, Australia Downer EDI Limited Full time $60,000 - $100,000 per year

    The Opportunity We have an opportunity for a highly capable Document Controller to join our Energy and Utilities business. This role involves supporting a team of document management professionals who enforce controlled processes and practices for document creation, review, modification, issuance, distribution, and accessibility. These controls govern the...

  • Document Controller

    2 weeks ago

    Brisbane, Queensland, Australia Downer Group Full time $90,000 - $120,000 per year

    The OpportunityWe have an opportunity for a highly capable Document Controller to join our Energy and Utilities business. This role involves supporting a team of document management professionals who enforce controlled processes and practices for document creation, review, modification, issuance, distribution, and accessibility. These controls govern the...