HR & Office Co-ordinator

1 day ago

Melbourne, Australia Smart Guide Full time

SmartGuide is a creative inner-city technology company, integrating and developing innovative software, hardware and electronic engineering solutions that weren't there before we imagined them. We typically take projects from concept all the way through to design, development, manufacturing, sales, support and maintenance thereafter. We’re a small team of multi-disciplinary professionals and we relish working with emerging technologies and delivering quality solutions to our customers. SmartGuide is a supportive environment with a friendly atmosphere and if you like solving problems and are passionate about your work, we’d love to hear from you.

We are looking for a reliable, self-motivated individual with a positive can-do attitude who thrives in a small office environment. The purpose of the HR & Office Coordinator role is to provide a positive and seamless experience to employees and leaders of SmartGuide, through effective administration and coordination of key functions that underpin the experience of working at SmartGuide.

You will be hands on, have great attention to detail and undertake a variety of duties by providing workplace support to our small but growing team.

**Office Administration**:

- You have 5+ years of experience in office administration, including the management of office equipment and supplies, coordination of repair and maintenance with service suppliers and stock monitoring and ordering of office consumables.
- You have strong inter-personal skills and have experience in managing the reception of customers, suppliers and visitors to the office, as well as managing phone calls and general enquiries.
- You have some experience in supporting operational processes systems related to Accounts Payable/Receivables, Purchasing or Payroll.
- You enjoy and have demonstrable experience in coordination of internal events, meetings and team functions.
- You are comfortable supporting both Directors, Operational Managers and employees at all levels with general administration tasks and ad hoc requests.
- You prefer a start-up atmosphere over a corporate environment and you want to work to enjoy it, not just pay the bills;
**HR Coordination**:

- You have demonstrable experience managing employee-related administration from contracts, through to on-boarding and through the employee life-cycle.
- You have excellent communication skills, both written and verbal, and enjoy providing employee assistance as required to all levels of teams in the business, maintaining discretion, responsiveness and a consistent employee experience.
- You believe in fair treatment, gender equality and respect for all.

If you have any questions, please refer them to the recruitment manager on (03) 9090 9160.

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