Trainee Administration Assistant

5 days ago

Wollongong, Australia Big Fat Smile Group LTD Full time

**Trainee Certificate III Business Administrator**
- **Permanent part time**:

- ** 9.00am to 4.00pm, Tuesday to Friday, 28 hours per week**:

- **Located at our Wollongong Head Office**

Working at Big Fat Smile, there's a lot to smile about. The trust you'll be given in exchange for your expertise. The freedom you'll be given to make a difference and enrich the lives and minds of our children and families in their communities.

Big Fat Smile is a not-for-profit that plays a pivotal role in the lives of thousands of children and families across Australia. We are early education enthusiasts, with 35 community preschools, long day care centres and fun clubs, and a variety of community and inclusion programs. Each one dedicated to giving every child the best start in life. And each well-respected for the work it does.

**What you will do**
- Coordinating the day-to-day administrative duties of the organisation
- Greeting and directing visitors into the organisation
- Coordinate mail and courier deliveries and incoming packages
- Provide support for meetings, coordinate catering, manager bookings and calendar of meeting rooms, and maintain meeting rooms
- Provide support for fleet vehicle bookings
- Maintain and update contact lists
- Providing support to head office staff for general office enquires

**What you need to succeed**
- A strong commitment to completing a **_Certificate III in Business Administration_**_,_**_ please note course fees will be covered by Big Fat Smile_
- Dedication to consistently meeting all training and job requirements, including completing all study outside of work hours and finishing the course within the required timeframe - _failure to do so will result in termination of employment_
- This role is based in the office and requires a regular on-site presence, so working from home isn't available.
- A cleared and valid Working with Children Check (for paid work)
- Basic Microsoft Office skills
- Excellent time management and the ability to prioritise effectively
- Strong attention to detail
- Problem-solving mindset
- Clear and professional written and verbal communication skills

**What you need to** **succeed**

**There are lots of reasons why a role with us is rewarding**
- You will feel supported by a Total Well-being Platform that gives you access to self-assessments, articles, toolkits, podcasts, perks and savings, and other resources.
- You will have the financial peace of mind with 60% discount on early learning and care and out of school hours care services.

**How to apply**

**Please send us**:

- Are willing and able to complete the study components of this traineeship and have access to online materials from home.
- Acknowledge you understand the trainee pay rate.
- Have completed (or started) any formal online study before — please list the courses and indicate if they were completed.
- Can explain why you want to work in administration and why you applied for this traineeship.
- Can share what you hope to learn from this role.
- Are comfortable driving a positive team culture, encouraging collaboration, and being confident in social situations.
- Join us and you'll be smiling too, when you make more of a difference._
- Safeguarding children is embedded in all we do. Through our Child Safe Framework and Values, we are committed to ensuring the safety and well-being of all children entrusted to our care._

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