Trainee Administration Assistant

3 days ago

Wollongong City Council, Australia Big Fat Smile Group Ltd Full time
Overview

Trainee Certificate III Business Administrator

  • Permanent part time
  • 9.00am to 4.00pm, Tuesday to Friday, 28 hours per week
  • Located at our Wollongong Head Office

Big Fat Smile is a not-for-profit that plays a pivotal role in the lives of thousands of children and families across Australia. We are early education enthusiasts, with 35 community preschools, long day care centres and fun clubs, and a variety of community and inclusion programs. Each one dedicated to giving every child the best start in life. And each well-respected for the work it does.

What you will do
  • Coordinating the day-to-day administrative duties of the organisation
  • Greeting and directing visitors into the organisation
  • Coordinate mail and courier deliveries and incoming packages
  • Provide support for meetings, coordinate catering, manager bookings and calendar of meeting rooms, and maintain meeting rooms
  • Provide support for fleet vehicle bookings
  • Maintain and update contact lists
  • Providing support to head office staff for general office enquires
What you need to succeed
  • A strong commitment to completing a Certificate III in Business Administration, please note course fees will be covered by Big Fat Smile
  • Dedication to consistently meeting all training and job requirements, including completing all study outside of work hours and finishing the course within the required timeframe – failure to do so will result in termination of employment
  • Hourly pay rates range from approximately $10.86 to $22.05, subject to award requirements including highest year of schooling completed, years post schooling, with increases applicable upon completion of certified training.
  • This role is based in the office and requires a regular on-site presence, so working from home isn't available.
  • A cleared and valid Working with Children Check (for paid work)
  • Basic Microsoft Office skills
  • Excellent time management and the ability to prioritise effectively
  • Strong attention to detail
  • Problem-solving mindset
  • Clear and professional written and verbal communication skills
Benefits
  • You will feel supported by a Total Well-being Platform that gives you access to self-assessments, articles, toolkits, podcasts, perks and savings, and other resources.
  • You will have the financial peace of mind with 60% discount on early learning and care and out of school hours care services.
  • You can save money with our Benefits Platform with meaningful discounts from over 500 retailers on everyday purchases, including groceries, cinema tickets, clothing,
How to apply

Please include your resume and a brief cover letter addressing the questions below to ensure your application is considered.

  • Are willing and able to complete the study components of this traineeship and have access to online materials from home.
  • Acknowledge you understand the trainee pay rate.
  • Have completed (or started) any formal online study before — please list the courses and indicate if they were completed.
  • Can explain why you want to work in administration and why you applied for this traineeship.
  • Can share what you hope to learn from this role.
  • Are comfortable driving a positive team culture, encouraging collaboration, and being confident in social situations.

Join us and you'll be smiling too, when you make more of a difference.

Safeguarding children is embedded in all we do. Through our Child Safe Framework and Values, we are committed to ensuring the safety and well-being of all children entrusted to our care.


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