Occupation Scheduling

**Occupation Scheduling & Readiness Administrator (705079)**

452 Flinders Street

Full-time. 2-Year Fixed-Term

Join us in shaping Victoria's rail future Using your eye for detail and ability to get things done, you’ll work with a dedicated team to keep critical projects running smoothly.

**About the Role**

We're looking for someone who’s organised, calm under pressure, and loves a good spreadsheet. If you’ve worked in a scheduling, coordination, or admin support role before, ideally in rail, transport, or infrastructure, this could be your next move.

As the **Occupation Scheduling & Readiness Administrator**, you’ll support the Projects Readiness team at V/Line with everything needed to prepare for rail occupations and major works.

You’ll help track high-risk work scopes, follow up key project milestones, and make sure teams submit the right information at the right time so that projects can move forward safely and on schedule.

You’ll also provide hands-on support with scheduling, reporting, document management, and closure tracking, working closely with technical specialists across our business and partner organisations.

This is a busy and important role where genuinely no two days are the same. And where your efforts directly support the success of major infrastructure projects across the regional Victorian rail network.

**Key Accountabilities**
- Support project teams to meet their works readiness stage gates on time
- Help people understand and follow the works readiness process
- Monitor how each project progresses through its lifecycle (Concept, Proposed, Approved)
- Keep weekly records up to date with accurate project status information
- Prepare meeting agendas, take minutes, follow up actions, and ensure completion
- Coordinate and collate data for reports and dashboards (readiness, scheduling, occupation planning)
- Log and escalate non-compliance with governance processes as needed
- Liaise with work group leads to confirm scope details and fill in missing information
- Build strong working relationships with a wide range of stakeholders

**About You**

This role is best suited to someone who enjoys structure, thrives on deadlines, and can juggle tasks without dropping the ball.

We are looking for someone with demonstrated proficiency in business software, organisational skills, document management, communication, and project management.

Essential Key Selection Criteria:

- Experience in scheduling, coordination, or project support (2+ years), ideally in rail, transport, or infrastructure
- Strong skills in Microsoft Office, especially Excel, and confidence working with data
- Great communication skills and experience working with a variety of stakeholders
- Comfortable managing competing priorities and multiple deadlines
- A current driver licence or the ability to travel independently to sites as required
- Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights

Desirable:

- Power BI skills

Understanding of the V/Line network and adjacent Accredited Rail Organisations (AROs) is beneficial. However, we are willing to provide orientation and training specific to rail, making this role an excellent entry point to the rail industry for someone with strong administrative skills and a desire to develop project skills.

**Benefits**
- Work at the heart of major transport infrastructure in Victoria
- Join a growing team and make a real impact behind the scenes
- Supportive, collaborative workplace culture
- Be part of an organisation that supports career development and internal growth

Remuneration for this 2-year fixed-term role will be in the range **Clerk C1** (Base $79,665) to **Clerk C3** (Base $95,337) in accordance with the _V/Line Rail Operations and Administrative Employees Agreement 2023_.

Benefits include 4-weeks’ annual leave, 17.5% leave loading, 12% employer-paid superannuation (from 1-JUL), and free myki for metro & regional travel.

Click ‘Apply’ to submit your resume and complete a few short questions. No cover letter required.

Applications are open. Early submissions are welcome and encouraged as they will be reviewed as they are received.

Applications close at 11:59pm, **Sunday, 6 July 2025**.

**Our Process**

The recruitment and selection process may include aptitude assessments and behavioural and/or technical interviews.

Pre-employment screening will require probity checks (including police checks and Australian entitlement to work check) and reference checks.

Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment.

**Why V/Line**

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport - connecting them to jobs, education, family and friends, services, tourism, and trade.

V/Line is exp