4 X Administration Officers

16 hours ago

Parramatta, Australia Alexander Appointments Full time

$45 per hour + Super | Full time OR Part time options available
- NSW State Government | Parramatta Location
- ASAP Start | Estimated 3-month assignment, potential to extend
- **$45 per hour + Super | Full time OR Part time options available**:

- **NSW State Government | Parramatta Location**:

- **ASAP Start | Estimated 3-month assignment, potential to extend**

**About the Client**
Our large NSW State Government client’s unified purpose is to make NSW a great place to live, work and visit by enhancing the lives of the eight million people who call our state home.

**About the Role**
They are currently seeking a highly efficient Administration officer to join their team in Parramatta. This is an estimated 3-month temporary assignment, with a potential to extend.

Working with the Briefings, Correspondence and Management Unit, you will be required to provide high-level support related to incoming and outgoing Minister’s correspondence, and routine administrative activities for the whole of the Government’s Portfolio, to contribute to the efficient and effective Departmental objectives.

**Responsibilities**
- Deliver high level, professional customer service
- Coordinate high quality and efficient responses to urgent information requests, media inquiries, ministerial inquiries
- Manage a very busy inbox, redirecting enquiries as required and generating correspondence
- Register, track and monitor incoming and outgoing correspondence
- Utilising influencing, assertion and negotiation skills with key stakeholders to ensure all inquiries are responded to within regulatory deadlines
- Undertake production activities including printing digital information into hard copy files, coordinate file presentation and signatures, quality assurance checks, scanning physical documents back into digital format
- Coordinate Minister files in time for courier collection
- Records and database management as well as working collaboratively with stakeholders
- Establish and maintain effective stakeholder relationships, facilitating collaboration, partnership and contribution of ideas
- Adhere to all privacy and confidentiality requirements
- Work cohesively with colleagues to achieve organisational objectives
- Ensure compliance with best practice and legislative requirements

**About You**
- Impeccable communication skills, both verbal and written
- Professional, resilient and confident with high level integrity
- Strong computer literacy and proficiency with MS Office suite
- Superior organisational skills, with the ability to multi-task and prioritise conflicting deadlines
- Self-sufficient, autonomous, and excellent decision-making skills
- Proactive and reactive, with ability to be adaptable, efficient and produce high quality outcomes
- High attention to detail
- Solid influencing, problem solving and negotiation skills

**Requirements**:

- Executive Assistant, Administration, Records Management, Banking or Correspondence experience highly regarded
- Demonstrated experience working within a complex/sensitive/confidential environment
- Ability to work with complex and distressing information
- Proven experience working within a high volume, transactional, fast paced environment
- Willingness to undergo a National Police Check
- Fully COVID vaccinated or medically exempt
- Ability to commence and commit to the duration of the assignment

**How to Apply

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