Administration Assistant

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
**What this job involves**:
We are seeking an Administration Assistant to join our retail centre in Brisbane The Administration Assistant has responsibility for supporting the Administration Manager to provide administrative support to the Centre Management Team and Lease Administration for the Centre.
Please note this position is Part Time
**A snapshot of the role**:
Maintain all Lease Registers/Tenancy Schedules for the Centre.
Co-ordinate the Lease Administration process. Liaising with the relevant personnel involved in the process (Leasing Executive, Centre Manager, Administration Assistant through to Data Administration).
Respond to all initial enquiries for Assignments, explaining the
process and timeframe.
Ensure all Lease Setup/Modification requests are entered in
CALA in a timely manner.
Minimise and control aged and current debt by adhering to JLL
and the Client’s collection procedure and developing good
communication flow with all retailers.
Respond in a timely manner to all Retailer and Supplier
administration queries.
**Sound like you? This is what we’re looking for**:
Highly organised with an ability to prioritise workload.
Excellent written and oral communication skills.
Computer literacy and IT knowledge to an intermediate level.
Promotes open, constructive and collaborative relationships with managers, peers, clients, and stakeholders.
Innovative and resilient.
A minimum of three-years centre administration or other transferrable experience.
Previous experience within a retail environment would be beneficial.
Committed to diversity, equity and inclusion in the workplace.
Committed to providing a safe workplace.
**What you can expect from us**:
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.