Executive Administration Officer

16 hours ago

Randwick, Australia Black Dog Institute Full time

**Introduction**:

- Salary breakdown: $74,827 - $83,629 + Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses)
- Flexible and Hybrid Working, 2 days in the office (consistent Thursdays and another day which aligns with your team), 9 day fortnight benefit
- 24 month FTC

**Description**:
About the Institute
Located on Gadigal and Bidjigal land (Randwick NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the lifespan, our aim is to create a mentally healthier world for everyone. For the past 20 years, we have been at the forefront of mental health research. Leveraging our own research we have developed an image and workplace that is reflective of our values and mission. Our work is used to distributed through the public and is used to drive evidence informed change across the mental health sector, setting the foundation for a brighter and healthier future for all.

**Benefits**:
Hybrid work, 1-2 days per week in office (choose your days, consistent team collaboration days where possible)
35 hour work week, flexible hours agreements & 9-day fortnights

**Salary Packaging**: $15,900.00 of your base salary tax free & up to $2650.00 meal & entertainment
Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work
Pet friendly workplace

**Skills and Experiences**:
The Role

The purpose of this position is to provide pro-active, practical, and efficient administrative support to the Executive Support Team, the Black Dog Institutes Board of Directors and Sub Committees. This position will sit within the Office of the Director and will report to the Executive Office Manager.

Duties & Responsibilties
- Be the first point of contact for visitors or callers to the Executive Support Team and deal with all stakeholders in a professional and pleasant manner.
- Create and maintain strong relationships with internal and external stakeholders including members of the board and sub-committees.
- Draft correspondence, briefing notes, memos, presentations and other documents and communications where required.
- Assist in the organisation of event registration processes, catering, set up, clean up & accommodation where required.
- Responsible for the administration management for Black Dogs Board and Sub Committees

Skills & Experience Required
- Minimum Diploma or Cert IV in Business Administration (or equivalent) and/or possess a minimum of 3 years’ work experience in a fast-paced office environment.
- Ideally, 3 years’ experience in admin assistant/team assistant capacity in providing senior level administration support.
- Demonstrated stakeholder engagement skills, exposure to working with executive leadership team and board members.
- High level of interpersonal and communication skills including the ability to liaise with a diverse group of people from varying backgrounds and seniority.
- Proven organisation skills with the ability to multitask/manage multiple projects simultaneously and achieve results on deadline.

EOO Statement
Black Dog Institute is committed to achieving a diverse workforce that reflects our wider community. We ensure equal opportunity for all, regardless of age, culture, appearance, sexual orientation, lived experience, gender identity, disability and/or family status.

How to Apply

  • Administration Officer

    4 days ago

    Randwick, Australia NSW Health Pathology Full time

    **Employment Type**: Permanent Full Time **Position Classification**: Administration Officer Level 3 **Remuneration**: $68,338.79 - $70,468.72 per annum plus superannuation **Hours Per Week**: 38 **Requisition ID**: REQ547491 **Location**: Prince of Wales Hospital **Applications Close**: 2 March 2025 - 11:59pm **About the opportunity** NSW Health Pathology...

  • Administration Officer

    1 week ago

    Randwick, New South Wales, Australia NSW Health Full time $68,000 - $70,468 per year

    Employment Type: Permanent Full TimePosition Classification: Administration Officer Level 3Remuneration: $68, $70,468.72 per annum plus superannuationHours Per Week: 38Requisition ID: REQ604199Location: Prince of Wales HospitalApplications Close: 24 September :59pm About the opportunityIf you want to help drive change and innovation within a dedicated team...

  • Administration Officer

    2 days ago

    Randwick, New South Wales, Australia NSW Health Full time $76,000 - $77,852 per year

    Employment Type: Temporary Full Time, Until 12 July 2026Position Classification: Administration Officer Level 5Remuneration: $76, $77,852.51 Per Annum, Plus SuperHours Per Week: 38Requisition ID: REQ617388Location: Prince of Wales Hospital, RandwickApplications Close: 4 November 2025 To be considered for this position you must be an employee of NSW Health...

  • Aps 3 - Administration Officer

    1 week ago

    Randwick, Australia Australian Government Full time

    $69,898 - $77,016 + up to 15.4% Superannuation - Randwick - NSW **The Role** 39 Operational Support Battalion (39 OSB) is looking for a high performing Administrative Officer to join our small but dynamic admin team. Within the unit, an APS 3 Administration Officer is accountable to perform and achieve straightforward procedural, operational, administrative...

  • Administration Officer

    17 hours ago

    Randwick, Australia NSW Health Pathology Full time

    **Employment Type**: Permanent Full Time **Position Classification**: Administration Officer Level 3 **Remuneration**: $68,338.79 - $70,468.72 per annum plus superannuation **Hours Per Week**: 38 **Requisition ID**: REQ591479 **Location**:Prince of Wales Hospital **Applications Close**:17 August 2025 - 11:59pm **About the opportunity** Are you ready to be...

  • Administrative Assistants

    1 week ago

    Randwick, Australia ABACUS ACCOUNTING Full time

    **About us** We are a professional Accountancy Firm located in Eastern Suburbs of Sydney. Our Team needs a self-motivated individual to assist in all aspects of hands-on administration or who may be looking to pursue a career in tax and accounting services as a junior accountant. **What do we need?** - Experience in using XERO and MYOB Accountants...

  • Aps 4 - Administration Officer

    2 days ago

    Randwick, Australia Australian Government Department of Defence Full time

    $69,811 - $76,215 (plus Super) - Randwick - NSW **The Role** Undertake a range of tasks for 2nd Division which require a degree of judgment in the interpretation of rules, regulations, guidelines, procedures and policies in respect to administration and personnel matters. Tasks may include: - Understudy and support the SO3 Ops in management of Reserve...

  • Project Administrator

    2 weeks ago

    Randwick, Australia John Holland Full time

    Sydney, NSW, AU, 2031**About John Holland**: At John Holland, our purpose is simple - we transform lives with everything we do. We’ve always known that Building is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating better...

  • Racing Administration

    1 week ago

    Randwick, New South Wales, Australia Snowden Racing Pty ltd Full time $60,000 - $80,000 per year

    Snowden Racing Pty Ltd1 active job (view)PublishedSeptember 30, 2025ExpiresNovember 4, 2025LocationRANDWICK NSWCategoryOffice & AdminJob TypeFull-timeCountryAustraliaStateNew South WalesDescriptionSnowden Racing has an exciting opportunity for a Racing Administration / Client Relations position at our Randwick stable office.This is a wonderful opportunity to...

  • Aps 6 - Work Health and Safety (Whs) Officer

    1 week ago

    Randwick, Australia Australian Government Full time

    $91,702 - $104,753 + up to 15.4% Superannuation - Randwick - NSW **The Role** Headquarters 17 Sustainment Brigade (HQ 17 Bde) - Army is seeking a Specialist APS6 Work, Health and Safety (WHS) Officer to provide oversight and advice as part of Army’s WHS Management System. The APS 6 WHS reports to an Admin Commanding Officer, a LTCOL / O-5 (Executive...