Executive Administration Officer

1 day ago

Randwick, Australia Black Dog Institute Full time

**Introduction**:

- Salary breakdown: $74,827 - $83,629 + Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses)
- Flexible and Hybrid Working, 2 days in the office (consistent Thursdays and another day which aligns with your team), 9 day fortnight benefit
- 24 month FTC

**Description**:
About the Institute
Located on Gadigal and Bidjigal land (Randwick NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the lifespan, our aim is to create a mentally healthier world for everyone. For the past 20 years, we have been at the forefront of mental health research. Leveraging our own research we have developed an image and workplace that is reflective of our values and mission. Our work is used to distributed through the public and is used to drive evidence informed change across the mental health sector, setting the foundation for a brighter and healthier future for all.

**Benefits**:
Hybrid work, 1-2 days per week in office (choose your days, consistent team collaboration days where possible)
35 hour work week, flexible hours agreements & 9-day fortnights

**Salary Packaging**: $15,900.00 of your base salary tax free & up to $2650.00 meal & entertainment
Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work
Pet friendly workplace

**Skills and Experiences**:
The Role

The purpose of this position is to provide pro-active, practical, and efficient administrative support to the Executive Support Team, the Black Dog Institutes Board of Directors and Sub Committees. This position will sit within the Office of the Director and will report to the Executive Office Manager.

Duties & Responsibilties
- Be the first point of contact for visitors or callers to the Executive Support Team and deal with all stakeholders in a professional and pleasant manner.
- Create and maintain strong relationships with internal and external stakeholders including members of the board and sub-committees.
- Draft correspondence, briefing notes, memos, presentations and other documents and communications where required.
- Assist in the organisation of event registration processes, catering, set up, clean up & accommodation where required.
- Responsible for the administration management for Black Dogs Board and Sub Committees

Skills & Experience Required
- Minimum Diploma or Cert IV in Business Administration (or equivalent) and/or possess a minimum of 3 years’ work experience in a fast-paced office environment.
- Ideally, 3 years’ experience in admin assistant/team assistant capacity in providing senior level administration support.
- Demonstrated stakeholder engagement skills, exposure to working with executive leadership team and board members.
- High level of interpersonal and communication skills including the ability to liaise with a diverse group of people from varying backgrounds and seniority.
- Proven organisation skills with the ability to multitask/manage multiple projects simultaneously and achieve results on deadline.

EOO Statement
Black Dog Institute is committed to achieving a diverse workforce that reflects our wider community. We ensure equal opportunity for all, regardless of age, culture, appearance, sexual orientation, lived experience, gender identity, disability and/or family status.

How to Apply

  • Administration Officer

    3 days ago

    Randwick, Australia NSW Health Pathology Full time

    **Employment Type**: Permanent Full Time **Position Classification**: Administration Officer Level 3 **Remuneration**: $68,338.79 - $70,468.72 per annum plus superannuation **Hours Per Week**: 38 **Requisition ID**: REQ547491 **Location**: Prince of Wales Hospital **Applications Close**: 2 March 2025 - 11:59pm **About the opportunity** NSW Health Pathology...

  • Administration Officer

    2 weeks ago

    Randwick City Council, Australia NSW Health Pathology Full time

    Administration Officer - Anatomical Pathology Join to apply for the Administration Officer - Anatomical Pathology role at NSW Health Pathology Administration Officer - Anatomical Pathology4 days ago Be among the first 25 applicants Join to apply for the Administration Officer - Anatomical Pathology role at NSW Health Pathology Get AI-powered advice on this...

  • Aps 3 - Administration Officer

    1 week ago

    Randwick, Australia Australian Government Full time

    $69,898 - $77,016 + up to 15.4% Superannuation - Randwick - NSW **The Role** 39 Operational Support Battalion (39 OSB) is looking for a high performing Administrative Officer to join our small but dynamic admin team. Within the unit, an APS 3 Administration Officer is accountable to perform and achieve straightforward procedural, operational, administrative...

  • Executive Officer to The Mayor

    2 weeks ago

    Randwick, Australia Randwick City Council Full time

    **Closing date**:11:59pm AEST Monday 24 March 2025 **Status**:Maximum fixed-term for 3 years - 35 hours per week **Salary**:$126,868 - $145,898 pa + 11.5% superannuation We have an exciting opportunity for a motivated and suitably qualified professional to play an integral role in providing leadership and management support to the Mayor. If you thrive on...

  • Administration Officer

    4 weeks ago

    Randwick City Council, Australia NSW Health Full time

    Administration Officer - Anatomical PathologyJoin to apply for the Administration Officer - Anatomical Pathology role at NSW HealthAdministration Officer - Anatomical Pathology3 days ago Be among the first 25 applicantsJoin to apply for the Administration Officer - Anatomical Pathology role at NSW HealthEmployment Type: Permanent Full TimePosition...

  • Administration Officer

    4 weeks ago

    Randwick City Council, Australia NSW Health Pathology Full time

    Administration Officer - Anatomical PathologyJoin to apply for the Administration Officer - Anatomical Pathology role at NSW Health PathologyAdministration Officer - Anatomical Pathology4 days ago Be among the first 25 applicantsJoin to apply for the Administration Officer - Anatomical Pathology role at NSW Health PathologyGet AI-powered advice on this job...

  • Administration Officer

    1 day ago

    Randwick, Australia NSW Health Pathology Full time

    **Employment Type**: Permanent Full Time **Position Classification**: Administration Officer Level 3 **Remuneration**: $68,338.79 - $70,468.72 per annum plus superannuation **Hours Per Week**: 38 **Requisition ID**: REQ591479 **Location**:Prince of Wales Hospital **Applications Close**:17 August 2025 - 11:59pm **About the opportunity** Are you ready to be...

  • Administration Manager

    5 days ago

    Randwick, Australia Dexus Full time

    Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create...

  • Administrative Assistants

    1 week ago

    Randwick, Australia ABACUS ACCOUNTING Full time

    **About us** We are a professional Accountancy Firm located in Eastern Suburbs of Sydney. Our Team needs a self-motivated individual to assist in all aspects of hands-on administration or who may be looking to pursue a career in tax and accounting services as a junior accountant. **What do we need?** - Experience in using XERO and MYOB Accountants...

  • Administration Officer

    2 days ago

    Randwick City Council, Australia NSW Health Full time

    OverviewAdministration Officer (AO4) - Cancer and Haematology Services at NSW HealthEmployment Type: Temporary Part Time until 27 April 2027Position Classification: Administration Officer Level 4Remuneration: $ $37.29 per hour plus superannuationHours Per Week: 16Requisition ID: REQ598695Applications close: Sunday 07 September 2025The RoleThe vision for...