Accounts Payable/receivable Finance Support

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Accounting, finance and procurement

**Location**:Melbourne - Eastern suburbs

**Reference**:1492430

**Selection Criteria**:
**SC1**Demonstrate knowledge and experience in respect to accounts payable and receivable and financial management records systems.

**SC2** Demonstrate ability to efficiently and accurately enter data, process payments and receipts, maintain records, generate reports, and adapt to new technology systems.

**SC3**Experience with database management and filing systems (both electronic and paper-based).

**SC4** High level organisational skills, including the capacity to prioritise workflows.

**SC5** High level written and verbal communication skills, possess strong ICT capabilities, proven expertise and technical knowledge relevant to the position.

**Role**:

- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Accounts Payable** is responsible for the efficient, accurate and timely processing of invoices and payments for goods and services, ensuring the school's financial obligations are met, whilst also driving continuous improvement in processes across the Finance team.
- Duties include, but not limited to:

- Processing creditor invoices in adherence to Department's Finance policies and procedures
- Receiving, verifying, and accurately coding invoices for payment in CASES21
- Collation and entry of orders and invoices onto CASES21 following the procurement process
- Ensuring that invoices are supported by an approved purchase order
- Ensuring that invoices have been coded to an appropriate account having been approved by a
responsible person.
- Processing school purchasing card payments and collating receipts and documentation
- Monitoring outstanding balances and following up on overdue payments. Follow up with staff regarding outstanding purchase orders and invoices
- Assist with creditor queries
- Liaising with internal and external stakeholders regarding invoice and payment inquiries.
- Managing and troubleshooting the accounts payable system
- Filing and archiving of invoices and payment documentation as per audit requirements
- GL Journals and adjustment of coding where necessary
- Knowledge of GST/ATO requirements in line with Department policy.
- Other administrative duties as required
- Asset Management
- Maintain asset database on CASES21
- Enter assets when paying invoices
- Maintain, distribute and track asset barcodes as required
- Identifying items to be included on the Asset Register

**Accounts Receivable** is responsible for the efficient, accurate and timely processing of parent payments, incursions, excursion and cam