Ohs Administratin Officer

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Other

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:1484781

**Selection Criteria**:

- 'Public Sector Values' as detailed in Organisational Values
- 'Specialist Expertise for Executive & Office Coordination' as detailed in the Required Capabilities
- 'Planning and Organising' as detailed in the Required Capabilities
- 'Relationship Building' as detailed in the Required Capabilities
- 5. 'Advanced Computer Skills' as detailed in the Required Capabilities

**Role**:
**Role context**

**Employee Safety, Wellbeing and Inclusion Division**
- The Employee Safety, Wellbeing and Inclusion Division (ESWI Division) vision is to create safe, healthy, respectful and inclusive working environments for Department employees to thrive and succeed.
- The ESWI Division performs it functions through teams that span from prevention, through to response and recovery, along with strategy, advice and support, and diversity and inclusion. These teams adopt a holistic approach for supporting the health, safety and wellbeing of our workforce across schools, central and regional offices. This includes Occupational Health and Safety (OHS) and Workers' Compensation policy advice and support, for both physical and mental health and wellbeing, diversity and inclusion initiatives.
- The objectives of the ESWI Division are to:

- promote positive wellbeing in working environments
- prevent against known and expected risks to health, safety and wellbeing
- respond swiftly and effectively to manage potential issues as they emerge and prevent injuries
- support employees to recover from injury and illness, and return to work
- promote respectful and inclusive workplaces that upholds equal opportunity and prevents discrimination, bullying, harassment and sexual harassment
- promotes human rights and workforce diversity and inclusion.

**OHS Implementation Services Branch**
- The OHS Implementation Services Branch provides Victorian government schools with systems, resources and expertise to support schools to manage occupational health, safety and wellbeing, with the objective of reducing administrative workload for schools by providing targeted service, support and advice. The Branch includes the operational Statewide OHS Services Team, the OHS Services Statewide Systems and Support Team and the eduSafe Plus Team.

The Statewide OHS Services Team is made up of four regionally based teams that provide on the ground OHS services and support to schools, including:

- support with tasks in preparation for OHS Assurance assessments and with completion of post audit actions.
- support with emergency management planning tasks.
- proactive regular and risk-based OHS and emergency management planning support through onsite visits
- delivery of targeted OHS initiatives.
- responsive support to service requests
- support with building OHS and emergency management planning capability in school leadership

QUALIFICATIONS
- Essential: A minimum of two years of professional experience in Office Administration.
- Desirable: Relevant qualifications in Business studies
- Office Administration.
- Desirable: Professional experience and/or knowledge in an Occupational Health and Safety management, Emergency Management planning or Risk Management context.

**Responsibilities**: KEY accountabilitiesKEY ACTIVITIES
- Administrative support
- Responsible for providing administrative support to the Leadership Team and the OHS Services Team
- Arrange and coordinate meetings including preparing agendas, meeting papers and follow up actions.
- Manage schedules and appointments and provide travel and accommodation booking support.
- Preparation and processing of documents and correspondence
- Providing support to ensure that administrative functions for the regional team are delivered in an efficient and effective manner.
- Assist with the development and implementation of templates and procedures
- Procurement responsibilities
- Uses appropriate purchasing processes that reflect the complexity of the procurement in accordance with department policy.
- Anticipates and manages the risk associated with the procurement activity.
- Develops procurement category strategy approaches and negotiates with internal stakeholders the opportunities and benefits.
- Ensures the appropriate level of analysis is undertaken for a procurement activity and that the appropriate level of approval is sought
- Data and information management
- Compile and maintain updated information systems and written records e.g. registers and databases.
- Gather and record data and keep accurate records as required.
- Update the department¿s corporate information systems e.g. records management system.
- Contribute to projects including reporting, monitoring of budgets and tracking progress
- Meeting and event coordination
- Arrange office me