Secretariat Officer

7 days ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking a well-organised, people orientated individual to join its Secretariat and Internal Governance Team. The successful applicant will, with limited supervision and in line with standard operating procedures, undertake a range of responsibilities which may include, but are not limited to:

- help organise meetings and workshops for NHMRC's advisory committees, including internal coordination of agendas and papers, drafting secretariate papers, reviewing paper consistency and formatting against agreed templates, upload of papers to NHMRC's online stakeholder and production of folders for internal attendees
- facilitate meeting logistics including polling participants and organising meeting dates, liaising with participants on preferences, coordinating travel, accommodation and catering
- communicate effectively and maintain productive working relationships with internal and external stakeholders in order to achieve team objectives
- work with the team to draft basic stakeholder correspondence and other documents, this may also include correspondence related to internal governance and projects
- work across the team to support other outcomes, such as internal governance processes, as needed.

**Skills and capability we need**:

- Take responsibility for managing own performance to achieve results.
- Develop and maintain effective internal and external relationships.
- Communicate clearly and concisely.
- Behave professionally, ethically and accepts responsibility for own actions.

**Desirable capabilities**:

- Proven ability to work collaboratively as part of a small team.
- Familiarity for Zoom and Microsoft Teams.

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