P&C Coordinator

**ABOUT THE ROLE**
The primary function of the P&C Co-ordinator is to provide support to the Major Projects & Engineering business as directed by the Project HR Manager. The role will interface primarily with the wider Major Projects & Engineering team and respond to day-to-day transactional requirements and to enquiry relevant to the human resource function, (currently a total of 300 employees across NEL &WGTP Project sites. This role also supports the Project HR Manager and works closely with Line Managers to ensure appropriate
governance around recruitment and people movement approvals for these business units.

**GENERAL PROJECT REQUIREMENTS**:

- On-boarding, Redeployment & Terminations - co-ordinate with Hiring Managers and other stakeholders by providing transactional and administrational support during the employee life cycle.
- Assist Hiring Managers by providing guidance on process to ensure compliance and that all employment related documents that are required are completed correctly and returned to the various stakeholders, including Payroll, in order to have them processes in a timely manner
- Review, investigate and resolve (where possible) all enquiries received in a timely manner
- Collaborate with Hiring Managers and ICT to prepare new employee/terminating employees ICT requirements including systems access and assets.
- Create and distribute formal communications including but not limited to; offer of employment, employment contracts, position descriptions, contract variations and letters.
- Governance - support Hiring Managers, Project HR Manager & allocated Recruiter with the preparation of various Codes and associated documents for approval that are required to recruit & deploy resources externally and within the business
- Facilitate organisation structure maintenance including updating organisation units, cost centres, positions and employee profiles.

- Perform regular payroll maintenance activities including salary increases, additions/deductions, extensions and reclassifications.
- Coordinate changes to payroll and ICT access for employee internal transfers and for rehires.
- Maintain all employee personnel files on SharePoint.
- Maintain employee profiles on Success Factors systems.
- Complete reporting on P&C Inboxes as required.
- Ensure compliance with all record keeping requirements.
- Undertake any adhoc projects, initiatives, tasks as directed by the People & Culture Manager

**ABOUT YOU - WHAT WE AFRE LOOKING FOR**:

- SAP experience, specifically Hire to Retire transactions.
- Must be customer focused, team oriented, accountable and results driven.
- Must be energetic with a positive can do attitude.
- Must have attention to detail
- Strong communication skills (oral & written) including influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.
- Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands.
- Strong administration skills

- Flexible - ability to adapt to change quickly
- Ability to work as part of a team and identify relevant stakeholders quickly and build relationships

**ADDITIONAL NOTES**:

- 2-4 years in similar role within Construction or heavy industry highly desirable

**PERSONAL CHARACTERISTICS**:

- Resilient
- Integrity, ingenuity, and inventiveness in the performance of assigned tasks
- Customer focused, team oriented, accountable and outcomes driven
- Energetic with a positive can-do attitude

**ABOUT US**

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

Work180

Ref: 248182

**Discipline**: HR Officer

**Primary Location**: Australia-VIC-Melbourne CBD & Inner Suburbs

**Work Type**: Full-time