Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this job involves**:
As the Assistant Facilities Manager you will be part of the broader facilities team and will focus on coordinating and managing vendors to ensure they meet the compliance and KPIs requirements. You will also have the responsibilities in the delivery of the services to operate and maintain the properties. You will be part of a team delivering services on behalf of a high-profile Commonwealth Department, with a global footprint.
**Key responsibilities include but are not limited to**:
Assist SFM in managing WHS & Compliance activities
Vendor management, i.e. inductions, review SWMS/JSA, vendor meetings
Incident reporting
Understanding Statutory Compliance requirement, assist in the compliance audit
Serve as a first point of contact for clients and contractors on the allocated properties.
Coordinate with clients and contractors to deliver Reactive and Preventative maintenance workorders through JLL Work Order Management system (Corrigo).
Using existing procedures to solve routine or standard problems.
Setting up new vendors, invoice processing, budget management
Assist SFM in manage and deliver minor works through the procurement process
Assistance in delivery of the annual building inspections.
Skills & Experience
To be successful, you’ll possess high levels of communication and interpersonal skills, have a passion for providing quality customer service and a keen eye for detail You’ll be a collaborative team player with the ability to manage tight schedules and deliver high quality of work.
A tertiary qualification in property, facilities or construction management is desirable or 2 years + experience facilities, property management or a related field.
You must be an Australian Citizen in order to comply with our client’s requirement with the ability to obtain and maintain an Australian Government Security Clearance. A minimum Negative Vetting 1 (NV1) security clearance is preferred.
Strong knowledge of HS&E requirements
Strong knowledge of vendor management
Proven ability to commit flawless execution while complying with procedures and standards
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sight and imagine where JLL can take you...
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.