Personal Assistant

Join the change. Together, we’ll make history.

As we keep the lights on for over four million customers and move towards a more sustainable way of life, it’s an exciting time to be at AGL. We’re re-imagining how homes and business live and work across the country and we want you to be a part of it. This moment will define our time, and your career as you work alongside Australia's best and brightest minds. You’ll grow and learn in a collaborative, safe and supportive environment and play your part in changing the course of tomorrow.
Everyone at AGL is an important part of building a better energy future and we want you to join in.

About the role
The Personal Assistant (PA) is responsible for providing a range of support services that facilitate the effective planning, executive leadership, and management duties and, where identified, general support across the Finance teams. Planning, organising and maintaining daily activities and tasks, the PA ensures a smooth, reliable and efficient environment for a wide range of day to day, specific and more general administrative functions.

What you’ll be doing
- Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow up, filing or drawing attention to urgent/ business critical items.
- Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
- Creation of external materials representing the team’s activities and plans for e.g. Leadership Team meetings and other forums.
- Manage and follow up action/to-do lists of key team members.
- Assist GM in raising, reviewing, and approving expenses, purchase requisitions, invoices, and other items within delegation levels.
- Intranet, Sharepoint and teams site maintenance.
- Review team travel requests to ensure compliance with Travel Policy.
- Other tasks as directed by the GM.
- Co-ordinate logistics of meetings and team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location) on behalf of the GM.
- Adhoc support for meetings for the GM.
- Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
- Assist with official company events as required.
- Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
- Ensure that all Health, Safety and Environment Systems adhered to while meeting the organisation’s policies and standards for HSE Management.

What you’ll bring to the table
- 3+ years in similar position, with previous experience in supporting executive-level management.
- Strong organisational and diary management skills.
- Strong sense of initiative, business acumen and problem-solving skills (particularly within a corporate setting).
- Intermediate MS Office skills essential (MS Word, Excel, PowerPoint & Outlook).
- Approachable and confident liaising with stakeholders at different levels of seniority.
- Confident in managing multiple requests (including other members of the team).
- Ability to drive positive team culture through the organisation of team engagement-building events.

At AGL, we offer a wide range of benefits including:

- Flexible working options including hybrid work.
- Discounts on energy, telcos and solar plans.
- Participate in Energise - our reward & recognition program.
- Play an active role in our diversity & inclusion initiatives.
- Novated leasing and Electric Vehicle subscriptions.
- Access to study assistance, AGL’s share purchase plan and insurance deals.
- _Benefits may change over time and vary based on location._

Inclusion at AGL

At AGL, we value diversity and welcome applicants from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disabilities, culturally diverse individuals, and members of the LGBTQ+ community. AGL is dedicated to maintaining a diverse workforce and encourages applicants to share their lived experiences.
We offer reasonable adjustments throughout the recruitment process and respect the privacy of those who choose not to disclose. To learn more visit:
AGL is a Circle Back Initiative employer - we commit to respond to every applicant.
- Our pre-employment screening process includes a Nationally Coordinated Criminal History Check and a medical assessment if necessary._
- AGL Privacy Policy_
- ._

Location:
Sydney NSW 2000

Job Family Group:
Administration - Support - Service