Administration Manager

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this opportunity involves**:
Are you a detail-oriented professional with strong financial acumen and excellent administrative skills? Join our team at 670 Chapel as our new Administration Manager This position is Part-Time, 3-days per week.
**An overview of the role**:
Maintain financial accuracy and budget tracking of the Centre's operating costs
Analyse and manage Income and Expenditure (P&L) reports
Process monthly accruals, journals, and prepayments
Prepare and distribute Outgoings and Marketing Budget Statements annually
Calculate and process turnover rent where applicable
Manage reception, including customer service, calls, and enquiries
Handle office documentation, correspondence, filing, and record-keeping
Maintain various office registers (lost property, keys, breaches, retailer lists, etc.)
Prepare and distribute monthly reports with commentary on budget variances
Perform lease administration duties, including maintenance of Tenancy Schedules, Insurances, and Bank Guarantees
Manage invoice processing, including raising purchase orders and coding
Support maintenance of operational risk and compliance matters
Ensure tenant compliance with lease agreements (sales reporting, insurance, trading hours, etc.)
Assist Centre Management team in maintaining presentation standard
Liaise with Receivable and Processing team on financial matters
Coordinate with Property Finance team on MRI financial requests and processes
Support Centre Manager in addressing operational issues related to the Centre and Owners Corporation
**Sound like you? This is what we’re looking for**:
Previous experience supporting a small team in an administrative capacity
Financial or accounting experience preferred
Strong computer skills, especially in Microsoft Word and Excel
Excellent organisation, time management, and communication skills
Ability to work on-site due to operational requirements
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation a