Office / Administration Manager

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Administration

**Location**:Melbourne - Eastern suburbs

**Reference**:1486849

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to provide advice, collaboration and support to management and to develop procedures and guidelines relating to the work area. This includes the ability to navigate unexpected interruptions, quickly problem solve, demonstrating flexibility and resilience in a team environment that promotes a positive culture.

**SC3** Demonstrated high level oral and written communication skills. This includes communicating effectively with a range of people including parents/carers, students, colleagues, members of the wider school community and key stakeholders.

**SC4** Possess the technical knowledge and expertise relevant to the position, including Microsoft Office Suite and proficiency in the use of DE software programs and Compass School Management

**Role**:

- [Attendance requirement for this position]
- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Attendance: Hours of work: 1.0 FTE Monday to Friday from 8.30am to 4.30pm throughout the school term.**

**As the 'face' of our school greeting families, visitors, and taking calls. It is vital that you represent our school culture, our values and always are kind, respectful and hold the school in the highest of standards, ensuring excellence.**

**Administration**
- Being the 'face' of the school and representing our school culture.
- Answering phone calls
- Greeting visitors, families and general handling of enquiries
- Coordinating CRTs - sign in and seeing level leaders
- Emergency Management Folder student contact details updates termly.
- Manage Principal's Diary

**Enrolments**
- Ensuring new families receive Compass login details
- Supporting new families and students with access to digital platforms
- Check imported student enrolment data against enrolment form
- Organising interview times for new families and the Leadership Team
- Maintaining our Student Filing system
- Archiving student files when required
- Managing all family access/custody restrictions.
- Prepare documents for new enrolment information packs soft & hard copy
- Maintain updated student information records throughout the year
- Prepare enrolment confirmation letters and send out information packs including transition dates/Compass user codes & passwords

**Communication**
- Compass Newsfeed
- Distributing