Aps 6 - Executive Assistant

2 weeks ago

Canberra, Australia Australian Government Full time

$91,702 - $104,753 + up to 15.4% superannuation
- Canberra - ACT

**The Role**
The Defence Digital Group (DDG) is seeking experienced, enthusiastic and highly organised Executive Assistants to support our Senior Executive. To succeed in this role, you will have great people skills, the ability to anticipate the needs of Senior Executives and demonstrate flexibility and resilience.

Duties will include:

- Manage a Senior Executive Service office including, but not limited to diary management, meeting arrangements, liaison with internal and external stakeholders, responding to correspondence, coordination and prioritisation of documentation and collation of material in a timely manner.
- Perform procurement, reconciliation and acquittal of the Senior Executive Office budget and financial delegate functions.
- Identify risks and uncertainties and take account of these in planning, decision making and priority setting.
- Implement and provide advice on Defence administration policy and procedures.
- Build and sustain relationships to work collaboratively with internal and external stakeholders to achieve goals and objectives.
- Prioritise and make recommendations to provide high level administrative assistance to the Senior Executive Service.
- Resolve problems using expertise, taking the initiative to identify alternative courses of action.
- Support the Executive Officer in preparing, coordinating sensitive correspondence, including corporate documentation, submissions, talking points, briefing papers and senior committee papers.

**About our Team**
Our executive support teams work to support Defence's Information and Communications Technology (ICT) footprint, one of the largest, most diverse and complex in the Southern Hemisphere. The Executive Assistant works closely with the Executive Officer and DDG Executive to help plan, administer and facilitate organisational outcomes and priorities.

DDG has a blended workforce (APS, ADF, contractors) of approximately 3,000 personnel who support the Defence mission globally. Over the next five years the Group will manage some $5 billion of Defence capital projects, which includes a full suite of cutting edge ICT programs to enable the critical reform initiatives under way across Defence and to deliver capabilities to support the ADF mission.

To be successful in this role you need to have:

- Demonstrated experience providing high level support to Senior Executives.
- Excellent administration and organisational skills with attention to detail, thoroughness and consistency.
- Strong communication skills, both verbal and written.
- Ability to develop and maintain effective working relationships with both internal and external stakeholders.
- Ability to coordinate tasks effectively, multi-task and manage competing priorities.
- An exceptional level of professionalism, initiative and the ability to self-direct.
- Be highly organised, motivated, responsive and resilient.
- Deliver outcomes consistent with Defence behaviours and values.
- Be confident meeting timeframes and managing your own workload.
- Demonstrate a can-do attitude plus the initiative and discretion to manage the role effectively.

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