Executive Assistant

**Job no**: 493904

**Work type**: Full Time

**Location**: Dandenong South

**Categories**: Administration- **Be part of a winning team that recognises and rewards success**:

- **Support our Executive team**:

- **Work with a global leader and take your career to the next level**

**WHY BUNZL?**

As one of the world’s largest providers of distribution and outsourcing services across the Facilities Management, Food Processing, Industrial Safety, Hospitality and Specialist Healthcare sectors, the opportunities we provide our global team of some 21,000 talented people is endless. Ours is a culture of bringing out the best in people and we do this with a strong entrepreneurial spirit, a firm commitment to training and development, and dedicated leaders who believe that every day is a new day to see new opportunities.

**YOUR ROLE**

A rare opportunity exists for an experienced Executive Assistant at our Dandenong South Branch.

In previous roles, you've been asked to provide ‘support' - and you've done this in more ways than one. You're trustworthy, and you align to one of our core values of integrity. You can juggle multiple, conflicting tasks simultaneously with grace under pressure. Your attention to detail remains strong despite whatever the day throws at you, and right now, you're looking for something more: for a role that you can pour your heart and soul into.

**Primary Accountabilities**:

- Development of Executive team annual calendar and meeting rhythms.
- Books ravel for all Executive Leadership team
- Prepares reports, presentations and correspondence for Executive Leadership team
- Manages minute taking for all allocated meetings, including follow ups on key actions
- To manage the Managing Director and Finance Directors workload, act as a gatekeeper and follow up meetings, external contacts, ideas for new business etc.
- To ensure relevant managers produce monthly management reports (LT Meetings, Sector reviews) for the Managing Director in a timely and comprehensive manner
- Coordinating any external/offsite meetings including agenda planning
- Provide project and comms support to Executive Leadership team on major change projects, new initiatives and business wide announcements
- Perform any research activities as directed by Exec Leadership team
- Direct accountability for receptionist role and activities associated with

**ABOUT YOU**

As our Executive Assistant Extraordinaire your ability to innovate, show initiative and think outside the box will stand you in excellent stead, as will those brilliant, effortlessly professional communication skills.

You will provide exceptional administrative support to our Managing Director, Finance Director and the Executive Team whilst ensuring the efficient and smooth day-to-day operation of their office.

**_ On any given day, you could expect to do be doing the following:_**
- Assisting with managing calendar's, events and appointments for the Managing and Finance Director,
- Assisting with the preparation of reports, presentations and correspondence
- Book travel and accommodation for the Executive Leadership team
- Maintain office facilities/supplies/services at an acceptable level

Your high energy and willingness to roll up your sleeves and get down to business will see you succeed in this role.

Some of the benefits you will enjoy include:

- A salary commensurate with experience - we know you work to live.
- A supportive and friendly environment that continues to grow and provide career opportunities.
- Well-being and community programs, including our Community Support Program (CSP).
- Discounted corporate deals, including Health Insurance plans and Holiday bookings.
- This isn't a full list of course... We feel we have a lot to offer the right person

**WE BELIEVE**

With an entrepreneurial spirit providing endless opportunities, we believe that together we can achieve anything. We believe that through diversity we build strength and stability, and that the safety and security of our employees is not negotiable. Through innovation we find solutions, with an entrepreneurial spirit providing endless opportunities, and we believe that together we can achieve anything. Investing in our local communities is the right thing to do, and here in APAC that investment is creating a sustainable environment for us and those who follow.

**WE WELCOME ALL**

At Bunzl we believe that through diversity we build strength and support the principle of equality and diversity in employment. We oppose all forms of unlawful or unfair discrimination on the grounds of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We believe that it is in the company’s best interests and those of all who work in it, to ensure that the human resources, talents and skills available throughout the community are considered when employment opportunities arise. If you have a disabil