Executive Assistant, Float

2 weeks ago

Melbourne, Australia Bain & Company Full time

Bain & Company Australia is looking for an extraordinary Executive Assistant, Float to join our high-performing team in our Sydney or Melbourne office on a 12 month full time contract.

**What makes us a great place to work**:
We are proud to be consistently recognized as one of the world's best places to work, a campaigner of diversity and a model of social responsibility. We are currently ranked the #3 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

**The role**:
It will be expected the Float Assistant will be responsible for providing cover in the following areas:

- Complex diary management support for multiple leadership team (LT) members
- Schedule and rearrange meetings (internal and external) and prioritise accordingly, often across multiple time zones with multiple participants
- Communicate changes with Partners, Managers and other stakeholders as required
- Coordinate preparatory meetings and prepare any necessary paperwork and materials
- Manage confidential and sensitive information with discretion
- Coordinate and manage complex domestic and international travel, including visas, transfers, accommodation, itineraries, travel documentation and any other required materials
- Expense management
- Maintain the Bain database (CRM) including regular updating of client contacts
- Provide adhoc administration support for LT and case teams as required
- Support the EA/MA team with any additional work overflow

**About you**:

- Previous experience as a senior personal assistant or executive assistant in professional services or other professional industry.
- Highly proficient managing complex diaries using Microsoft Outlook
- Exceptional communication and relationship building skills with the confidence to interact with a variety of stakeholders, both internal and external, in a professional manner
- Exceptional time management skills with a proven ability to effectively manage multiple priorities and meet deadlines
- Proactive, solutions-focused and flexible, with high attention to detail
- A highly collaborative and adaptable team player who remains calm under pressure

**About us**:
Take a bold step into an extraordinary career with Bain & Company Australia. As a top-tier management consulting firm, Bain offers several benefits to all employees, including a vibrant social calendar, weekly connectivity events and opportunities for professional development and mentoring.

In order to provide a safe workplace environment, Bain Australia offices can only be attended by employees, contractors and visitors (including recruits) who are fully vaccinated for COVID-19 or have a medical exemption which includes either a medical contra-indication certificate or a medical clearance form.

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