Filing, Registration and Search Clerk

We are seeking a Filing, Registration and Search Clerk to join our Knowledge and Research team on a 12 month maximum term contract, to be based in Perth.

In this role you will work closely with the Knowledge and Research team members to assist all practice groups across the firm. Your responsibilities will include:

- Attending to filing, search and registration of company and business-related documentation/certificates through third party platforms and or directly with regulatory bodies, e.g. ASIC and PPSR. This includes time sensitive filing; ASIC Shares Lodgements; and ensuring correct ASIC forms are used.
- Ensuring timely and accurate processing of PPSR registrations, amendments, discharges and Secure Party Group creations etc.
- Conducting Business/association/partnership searches, including document image requests, via preferred third-party providers and at times directly through ASIC
- Assisting with lodgements via third party providers for Land registries and State Revenue Office
- Accessing Law Courts/Tribunals to file, issue and search court documents and order transcripts, if required
- Managing the payments for external agencies via credit card
- Various administrative duties as required e.g. assistance with payments/credit card processing; weekly Infotrack Disbursements; Administrator duties for various search portals, including monitoring and actioning staff movements
- Working as part of the national FRASC team, providing support and assistance to colleagues when necessary.
- Compliance with WHS obligations and responsibilities in accordance with the requirements for this role.

**To be successful in this role, you will have**:

- A good understanding of Court jurisdictions in relevant states;
- Demonstrated knowledge of electronic lodgement procedures;
- Working knowledge and understanding of regulatory authorities i.e. ASIC, PPSR, Consumer Affairs, Land Titles Office, State Revenue Office, Law Courts & Tribunals;
- High level of self-motivation, customer focus and enthusiasm;
- Demonstrated diplomacy, discretion and confidentiality;
- An understanding of internal clients' structure, priorities and needs;
- Abiltiy to show initiative and problem solve;
- Clear and concise communication skills;
- Demonstrated ability to prioritise competing deadlines and work under pressure;
- Ability to work autonomously or as part of a team.

**The team**:
As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 4,000 people, including 2,400 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients. We want people who value empathy, simplicity and commerciality as we do. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

**What you can expect from us**:

- We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred_ _agency pa