Aps5 Executive Assistant

1 week ago

Canberra, Australia Capital Recruit Full time

NV1 Clearance Required
- Central Location
- Multiple Opportunities

**The organisation**
This government department is looking for a high performing APS5 Executive Assistant's to fill multiple vacancies on initial 18 month Non-ongoing. This opportunity is for a well seasoned APS4/5 Executive Assistant who is looking to move up to the next level or experience a new environment. You will work collaboratively with the divisional Executive Support team, supporting the SES across all aspects of their role, ensuring that they are briefed, prepared and able to meet their obligations and commitments. In addition, you will provide high level administrative support, including liaison with senior internal and external stakeholders and line areas across the department. Duties carried out are under limited direction and include prioritising diary requests and managing all aspects in the administration of the office for up to two SES Officers.

**The role**
As the APS5 Executive Assistant, you will:

- Managing and organising diaries (including scheduling appointments and meetings providing sufficient context and details on the purpose of the meeting)
- Providing effective and efficient inbox management for the SES to help managing priorities
- Coordinating and assisting workflow management (including task tracking and assisting to ensure tasks are completed according to priority and deadlines)
- Travel coordination (including establishing and acquitting travel requests)
- Liaising professionally with other areas of the department and external organisations
- Preparing correspondence, coordinate briefings and manage office systems and records using Microsoft Office, SAP, PDMS, TRIM and Teams.

***

**Skills & Experience**
The successful applicant will be an experienced APS4/5 Executive Assistant who has:

- A current NV1 clearance
- Clear and strong communication skills with strong interpersonal skills and be able to produce relevant timely correspondence in a clear understandable language.
- Proven experience working within a position that requires a high level of discretion.
- For a confidential discussion OR to find out more about the role, please call Laura Evans on 0458 966 025_

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