Facilities Administrator

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know because we make your ambitions our business.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. We're focused on opportunity and want to help you make the most of yours.

**What this opportunity involves**:
The Facility Administrator will support the FM team to manage and maintain premises on a day-to-day basis to support the service delivery functions of client tenants occupying the premises and ensuring compliance with performance expectations. Assisting the Facilities Managers with operational activities in work order management, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

A snapshot of the role;
Each morning open up reception (8.00 - 8.30) and cover all reception duties and manage the hand over period to the afternoon shift on reception.
Assist with training on reception duties
Act as single point of contact across ANZ for Facilities when FM not available.
Develop and maintain an understanding of the client’s business and the implications of JLL’s service delivery, good relationship management with client
Working with the FM, to manage the delivery of the facilities management services to the client’s facilities under JLL Management
Assist with driving and tracking of client specific initiatives such as agreed savings targets, energy management, benchmarking, sustainability etc.
Assist the FM with managing the maintenance and upkeep of the facilities & ad hoc requests and Vendor Management & support I.T as needed
Manage obtaining quotes, renewals of Purchase Orders & Invoice and Credit notes processing and reconciliations
Assist FM with any reviews or reports against SLA’s and KPI’s
Assist with help desk management and reporting and fixed asset management tracking plus stocking, tracking and managing office and kitchen supplies

**Sound like you? This is what we are looking for**:
If you're a self-starter, goal oriented and love building client relationships then this is the role for you Proven capacity to manage various business tools, admin processes and procedures, contracts including ability to understand, interpret and respond to management, operational and financial information and corporate trends is essential. You will also be able to deal with multicultural organisations and people, strong interpersonal skills and to build rapport quickly.

**What you can expect from us**:
At JLL, we value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best

You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sight and imagine where JLL can take you...

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in su