Maintenance & Facilities Coordinator

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.
We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements
$1000 of Mirvac Securities Annually
Industry-leading Leadership and Professional Development Programs
Generous Parental Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our opportunity
As Maintenance & Facilities Coordinator, you will provide support to Maintenance Managers and the Senior Facilities Manager to ensure the smooth and efficient operations and optimal experience across our portfolio of BTR assets.
This role will support LIV Albert Fields located in Brunswick.
**In this role you will**:
Provide an exceptional customer experience by building strong relationships with key stakeholders (internal and external) and ensure a high level of communication by responding to, and actioning, requests in a timely manner
Contribute to meeting the objectives of the Strategic Asset Plan for the asset(s)
Create Work Orders and Purchase Orders for contracts and any adhoc works
Manage and track turnover capex across the portfolio including clear record keeping and cost recovery analysis. Liaise with the finance team to ensure this is accurately recorded in the relevant financial systems
Ensure all asset maintenance, repairs and service requests are actioned and resolved in line with service level agreements
Accurately review contractor invoices and reconcile with contract Purchase Orders
Assist the Senior FM in the management of contractors and service providers, and their ongoing performance, in accordance with Mirvac policies and procedures by scheduling contractor meetings, preparation of agendas, minute taking and document filing
Respond to all Contractor calls and assist with vendor set up, onboarding and induction process (Rapid / Torus)
Create and maintain procedures for the Maintenance Managers and Senior Facilities Manager
Ensure accuracy of data across all systems to deliver insights and support data led decision making, and maintain accurate and consistent documentation and filing practices across the portfolio of BTR assets
Support the on-site Maintenance Managers and the Senior Facilities Manager with systems training as required
Adhere to Mirvac policies, procedures and meet all internal and external reporting and compliance requirements specific to the roles and responsibilities of the position
Work collaboratively with team members and stakeholders to ensure system/data integrity, efficient information flow and to drive portfolio wide excellence and efficiencies through consistency of approach, reporting and transfer of experiences and learnings
Your point of difference
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.