Office Manager

**Description**:
Finstro is an award-winning B2B FinTech Partner in Trade Payments. Finstro has transacted over $1B in Trade Payments to enable businesses to manage cashflow on their terms and grow. Finstro is approved under Visa’s FinTech Fastrack Program and supported by multiple bank and enterprise partners.

Finstro combines financial technology, innovative thinking and experienced leadership to deliver solutions that facilitate B2B trade and inspire growth.

Do you have energy and ambition? Want to work for a dynamic and rapid growth B2B FinTech?

Discover Career Opportunities and learn more about B2B trade payments and solutions. Finstro, the global leader in Buy Now, Pay Later for Trade. Fintech is one of today’s fastest-growing industries and Finstro has openings throughout the company in a variety of departments. Please join us on Thursday, 30 June at 8:00 AM Manila / 10:00 AM Sydney | Wednesday, 29June at 6:00 PM Denver

Finstro is looking for an Office Manager that will have overall responsibility for the efficient running of the Sydney office. Duties and responsibilities include scheduling meetings and appointments, purchasing office supplies, greeting visitors and providing general administrative support to our employees.

This includes handling tasks and projects, including fiscal responsibility, and activities for the total Company. Coordinates activities and functions of different departments to ensure that goals and objectives specified by the Company are accomplished in accordance with priorities, time limitations, funding limitations or other specifications.

**Key Responsibilities**:
Administration
- External visitors point of contact
- Arrange for couriers to deliver and collection
- Distribute deliveries and mail to correct person/department
- Arrange regular maintenance of printers/photocopier
- Mail - Arrange for outgoing mail to be posted and collected from PO Box
- Co-ordinate the distribution of our weekly newsletters
- Assist IT with onboarding new employees
- Co-ordinate the collation and distribution of our weekly newsletters
- Assist IT with onboarding new employees
- Assist with the coordination of office events, restaurant bookings, Christmas function, etc.
- Manage the set-up requirements for board meetings (i.e. Audio visual, food and beverage)
- Send out communication on events to team
- Light PA duties, as required

Inventory & Facilities Management
- Order stationery and maintain adequate supplies of
- General office stationery (pens, paper, etc.)
- Kitchen supplies (tea, coffee, dishwashing detergent, etc.)
- Ordering groceries (fruit, milk, snacks, etc.)
- First Aid supplies
- Any other supplies, as required
- Liaison and primary point of contact for the Building/Facilities Manager on all facilities issues/requirements
- Assist IT to maintain the IT Asset registers for laptops, keyboards, monitors, mouse and headsets.
- Custodian and Issuer of Security Access Cards for new hires and Temp IDs for visitor.
- Handles all company and facilities Issues including call-outs to tradespeople for A/C, plumbing repairs.
- Stocking and tidying of the Kitchen including stacking and unstacking the dishwasher

**Experience and skills required**:

- 2 plus years of prior office management and administrative experience
- Exceptional communication and interpersonal skills, both written and oral
- Strong organisational, time management and prioritisation skills
- Proven ability to build strong working relationships both internally and externally
- Previous experience of managing a small-medium sized office including people management, process development, administration, facilities management
- Proven track record of leading people and process improvement
- High attention to detail, well-organized, excellent communicator, strong interpersonal skills, and keen record keeper.
- Accurate and precise data management skills needed.