Executive Assistant
7 days ago
Based in our Fortitude Valley office, this key role also supports teams based in NSW, Victoria and Western Australia. As such, the ability to engage and work with people remotely is essential.
**Key responsibilities**
- Provide Executive supporting including diary and inbox support to EGM
- Prepare and edit correspondence, communications and presentations (using PowerPoint) and other document formats.
- Support business improvement initiatives including some data analysis and administering corporate systems.
- Coordinate and attend Executive meetings. Take minutes and track action planning and progress.
- Conduct research and collate and analyse data to prepare reports and documents as required (including Executive papers, utilisation reports and monthly board reports to the RPS Segment Leadership Team).
- Undertaking tasks as part of the employee on-boarding and exit process, including performing inductions, initiating IT access changes and recording the issue/return of IT equipment.
- Coordinate conference and business travel and accommodation arrangements.
- Assist organising external and internal client events as requested. Duties may include, but not be limited to, creating mailing lists, producing invitations, organising catering, booking of venues and checking for AV requirements internally.
- General administrative and office coordination tasks as required.
**About you**
- Minimum 5 years’ experience providing administrative and executive support at a senior level.
- Excellent skills in Microsoft Word, Excel, PowerPoint,Outlook, Teams and other Microsoft apps
- Demonstrated ability to produce quality and accurate work.
- Demonstrated ability to build strong working relationships with a wide variety of people.
- Ability to prioritise, work autonomously and work to deadlines.
**Additional information**
- We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & well-being:
- Flexible start and finish times, working from home, part time and job share options
- State of the art, modern and contemporary offices
- Paid Parental and Partner Leave
- Well-being benefits e.g. vaccinations, health insurance discounts
- Professional memberships
- Study assistance
- Professional and technical development opportunities
- Lifestyle Allowance $250 p.a.
- Anniversary day off a year
**Our Approach**
Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work. ‘Stronger Together’ is one of our five core behaviours and it is inherent in creating an inclusive workplace: ‘We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.’
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