Executive Assistant

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.

About the Role

We have an exceptional opportunity for a well-rounded Executive Assistant to provide direct high level executive administrative support to the Vice President - Operational Excellence and the respective lead team which includes seven global directors, as well as broader team members.

In this role, you will promptly learn to understand the business needs and strategic direction and will utilise your diverse administration skills by:
- Exercising judgement in the performance of duties under a high degree of autonomy.- Providing accurate data/reports/presentations to meet tight and at times, competing deadlines.- Liaising with geographically dispersed managers ensuring issues are resolved quickly and satisfactorily, requiring clear thinking of alternatives, and confident decision-making ability.- Managing and coordinating calendars, documentation and logistics including travel arrangements for the executives and other designated Alcoa leaders.- Supporting and facilitating with VP and Executive visits and organising key events such as workshops and forums for the teams and broader functions.- Collating information to produce monthly and quarterly reports, presentation material and statistical data.- Coordinating and facilitating lead team meetings involving setting the agenda, pre-reading resources, noting discussions and tracking action items.- Undertaking a range of projects and activities that will optimise administrative processes and further build on your capability development.

What’s on offer?- An attractive remuneration package that recognises the skills and experience you will bring to the team.- A yearly performance bonus to reward your contributions.- Enjoy additional time off with a monthly leisure day every 4-week period.- Career development opportunities with further training and education assistance.- Enjoy 16 weeks paid primary parental leave and 3 three weeks for secondary carers.- Access to the Alcoa Live Well program with a selection of health & wellbeing discount offers to help you live your best life

What you can bring to the role- Demonstrated experience providing high level executive support within a similar role and industry.- Expert level of business professional communication both written and verbal.- A positive work approach with an ability to remain calm and collected during pressured situations.- A commitment to maintaining confidentiality and protecting confidential information.- You are resilient, a self-starter, a sound listener and respond with empathy whilst seeking to contribute towards creating a safe and respectful workplace.- Qualifications in Business or any certifications on cotemporary EA practices would be considered desirable.

Additional information-
- You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.

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About the Location

Alcoa's Kwinana Refinery was the first of Alcoa’s three West Australian alumina refineries. Located within the Kwinana Industrial Area, south of Perth, the refinery implements a wide range of world-leading technology innovations that continuously improve production and environmental performance. By joining our team, you can shape the future of sustainability with world-changing innovations and low-carbon technologies.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career

Your work. Your world. Shape them for the better.