Administration Assistant

Chevron is one of the world's leading integrated energy companies and has been present in Australia for 70 years. Chevron Australia operates the Gorgon and Wheatstone LNG plants; manages an equal one-sixth interest in the North West Shelf Venture; operates Australia’s largest onshore oilfield on Barrow Island; and delivers quality fuel products and services across Australia through the Caltex brand.

At Chevron Australia, we believe humanity can solve any challenge - including meeting the world’s energy needs of today, while advancing a cleaner energy tomorrow.

**about the roles**

Chevron Australia has exciting opportunities available for 4 Administration Assistants to join the Administrative Support team.

Positions are available in the following areas:
Production/Maintenance
- Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other teams in the resolution of day-to-day administrative and operational challenges
- Roster management coordination including regular engagements with each coordinator to ensure sufficient coverage of all shift panels (Maintenance and Production)
- Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports
- Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed by Maintenance and Production Superintendent

North West Shelf (NWS) Project
- Major Event Management & Workshops for example: peer assists, peer reviews and lessons learned
- Maintain electronic mailboxes for incoming documents from operators
- Catalogue Operator documents in new Information Management system
- Maintain facilities engineering information database for onshore and offshore medium capital projects, maintenance performance, HSE performance
- Finance decision including checking against Business Plan and preparing response to operator
- Facilitate NWS Asset Team monthly/annual workflow incl action tracking and Priorities for performance Meetings and X+Y Forecast Meetings
- Key interface and liaison for stakeholders requiring time and/or information from senior leaders / internal partners
- General administration support

Admin Assistant - Functions
- Communication (internal/external)
- Event Management for internal and external stakeholders (set up of group meetings/peer reviews/town halls)
- Service & purchase request support using Smart by GEP
- Onboarding / offboarding employees, contractors, secondees including internal moves
- Office management: including office allocation, stationery, supplies & equipment support
- Microsoft suite support
- Assist with coordinating office seating plans within department and provide support to facilitate personnel moves
- Document approvals: Coordinate the flow of all documents for approval/signature, including meeting notes & briefing materials
- Manage induction process for new employees and contractors (including office logistics, access, equipment, building induction etc.
- Assist with site travel processes using the INX system

**about you**

We know our greatest resource is the ingenuity, creativity, and innovation of our people. Applications from motivated, talented individuals with a keen interest in the energy industry are encouraged.

To be considered for this role, applicants should have:

- High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department
- Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders
- Able to work autonomously or in a team environment and support the additional team members
- Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team
- Proficient in Microsoft Office suite

**what we can offer you**

Everything we do at Chevron is guided by our values and our commitment to The Chevron Way. At the heart of The Chevron Way is our vision to be the global energy company most admired for its people, partnership and performance.

Participate in world-leading energy projects, advance your professional development and expand your career within an inclusive, collaborative and high-performing workplace.

Here are just some of the benefits a career at Chevron provides:

- A commitment to supporting work-life balance with flexible working arrangements, optional hybrid working model including remote and in-office working, and - where applicable - a compressed working week (nine-day fortnight)
- A competitive remuneration package, including bonus scheme and Recognition and Awards program
- Health and wellness offerings including gap-free GP