Office Administrator

4 hours ago

Preston, Australia Grange Security Full time

We are a **small to medium-sized business** specialising in the **installation and servicing of electronic technology and security systems**. Based in Preston, we’re seeking a proactive and detail-oriented **Office Administrator / Service Manager’s Assistant** to support our Service Manager and wider team.

This is a hands-on, varied role ideal for someone with strong admin skills and experience in a technical or trade services environment.

**Key Responsibilities**
- Provide administrative support to the Service Manager and key staff
- Schedule jobs and allocate tasks to field staff; ensure timely follow-through
- Maintain and update client database and service records
- Transpose technician notes, stock usage, and hours into SimPro for invoicing
- Track job progress and follow up with technicians and clients
- Manage stock levels, order materials, and liaise with suppliers
- Handle returns, deliveries, and stock reconciliation
- Prepare reports (daily, weekly, monthly) and assist with documentation (e.g. site folders, PM schedules)
- Support basic accounts receivable, payable and payroll tasks (e.g. timesheets, leave tracking)
- Maintain office supplies, cleanliness, and amenities
- Contribute to workflow improvements and process efficiency

**What We’re Looking For**
- Minimum 1 year experience in office admin or service support (security/trade services preferred)
- Strong attention to detail and accurate data entry skills
- Excellent written and verbal communication
- Ability to work independently, manage competing priorities, and show initiative
- Advanced MS Office skills (Excel, Word, Outlook); SimPro experience highly regarded
- Professional, organised, and solutions-focused mindset
- Willingness to learn - role-specific training provided

**Perks & Benefits**
- Competitive salary package
- Career progression available
- Modern office with on-site parking
- Supportive team
- Immediate start available
- Close by amenities and major shopping precinct
- Salary: Commensurate with experience + Super | Career Progression Available_
- Full-Time Hours | Monday to Friday, 08:30-16:30_

**Job Types**: Full-time, Part-time

Pay: $60,000.00 - $75,000.00 per year

Expected hours: No more than 38 per week

Application Question(s):

- Do you have experience using SimPro or similar service software?

**Experience**:

- Administration: 1 year (required)

Work Location: In person

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