Supervisor, Operations Admin

2 days ago

Sydney, Australia Herbalife Full time

Overview:
STATEMENT (defines the major functions/purpose of the position)

The Sydney Centre Coordinator responsibilities has evolved from primarily Centre support to cover:
Sales and Communications: Video Editing (cost savings by doing in house)

Logistics, Creative Services and Operations Admin (vendor payment processing)

i-Procurement POC (Training, UATs) with Finance General

IT liaison (GTS and IT Sydney vendor)

Security (Building pass deactivation)

DETAILED RESPONSIBILITIES/DUTIES:
Sales and Communications: Video Editing:

- Understand the requirements from team members on the videos that require editing
- Ensure deliverable meets timeline and manage expectations of timeline by team members
- SME for video editing

Logistics, Creative Services, Sales and Communications and Operations Admin: Vendor Payment and Management
- Ensure timely vendor creation and payment for the abovementioned, but not limited to, departments
- Liaise with GBS Finance on VC and payments as applicable

i-Procurment POC (Training, UATS) with Finance General
- Attend the training, perform UATs as applicable

IT Liaison
- Laptops acquisition with GTS, reformatting of laptops and set up for new joiners

Security:

- Ensure timely deactivation of building pass
- POC with building management on building/site matters (aircons, building cleanliness)

Centre Operations
- Ensure a neat, clean workplace (Centre, Members’ Kitchen, Staffs’ Pantry, Stationary/Printer, IT Server room and areas)
- Provide support for site infrastructure as appropriate (printer functionalities etc.) and attend trainings (GPT Fire Safety, ADT Security - Activation and Deactivation) as applicable
- Vendor management (Gather/Source quotes, research and review, coordination of schedules (internal and external for work activation and air conditioning for after office hours)
- Raise PRs for replenishment of kitchens and members’ supplies, employee products, stationaries and members’ events
- Change current display in Recognition Board on receiving updated flyers from Sales, Marketing and Members Services, as appropriate
- Support catering arrangement for Sydney office staffs’ events
- Centre Diary Management: Trainings, Interviews, Meetings and Town Halls (AV set up

Members booking in MS Outlook (type of party: e.g. Shake, Skincare, HOM, number of members and special requests)Skills/Education/Experience:

- Experienced in inventory management, office administration and operations
- Highly organized, self-motivated and responsible
- Strong in Excel, PowerPoint
- Strong analytical and problem-solving skills
- Ability to interact effectively with all levels of staff, distributors and third parties
- Ability to adapt to a changing environment
- Ability to solve practical problems and carry out responsibilities under general and/or mínimal supervision.

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