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Office Manager

2 weeks ago

Chatswood, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

Our on-site Chatswood Office needs a reliable, well-organised Office Manager to handle day to day operations with a focus on efficiency and time management.

This role is Part time (3 days a week or 4 days with flexibility during school hours) and would suit someone looking to re-enter back into the workforce.

Here’s a snapshot of your role as Office Manager/Property Assistant:
**Office Manager**:
Maintaining a clean and enjoyable working environment

Implementing and maintaining procedures/office administrative systems

Point person for maintenance, mailing, couriers, supplies, equipment, bills and errands

Ensure filing systems are maintained and current

Fielding telephone calls, receiving and directing visitors

Handling external and internal communication including management systems

Ensure security, integrity, and confidentiality of data

Manage relationships with vendors, service providers, and tenants; ensuring that all items are invoiced and paid on time

Organise and schedule meetings and appointments

Provide general support for the Property Director and Engineering Manager

**Or as Property Assistant**:
Processing accounts and invoices online

Coordinating the day-to-day tasks required to manage two significant commercial buildings, collaborating with tenants, contractors, the client and JLL personnel

Assisting with coordinating repairs with tenants and contractors

Creating regular property reports and providing clients with regular updates on matters including finance, tenant queries and lease management issues

Maintenance of financial and legal aspects of the buildings on the JLL Property Management system

Liaison with tenants with a customer service-based mindset

Sounds like you? This is what we’re looking for.

Experience in a similar role, making sure everything in the office runs smoothly, able to work independently with little or no supervision, well organised, flexible and enjoys the administrative side of commercial property management.

We are looking for someone who can demonstrate excellent client/tenant relationship skills, is confident, a well-spoken individual with excellent written and verbal communication skills, initiates problem solving and attention to detail.

A current Certificate of Registration will be required along with proficiency in Microsoft Office.

What we’ll offer;
On-site parking
Active Social Club
Well-being programs
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.