Studio Manager

1 week ago

Melbourne, Australia Aspect Personnel Full time

Must have a forward thinking mindset to drive the business forward
- Previous office/studio management experience is necessary
- Architecture experience is preferred

The purpose of the Office Manager & PA is to oversee the administrative functions of the office and support the Managing Principal/COO.

As a key member of the team, you will be responsible for the general office management, improving processes and systems, as well as providing PA support.

Working closely with the Managing Principal/COO and other members of the team, your responsibilities will include but not limited to:
**Personal Assistance for Directors and Managing Principal/COO**
- Diary management, travel bookings, reservations and event registrations
- In-box management
- Client liaison
- Coordinating presentations and events
- Maintaining up-to-date CRM database
- Undertaking research tasks, proof reading and editing

**Studio Management**
- Coordinating the office environment including maintenance
- Providing assistance in setting and maintaining the studio’s presentation
- Coordinating and setting up meetings and technology requirements

**General Administration**
- Managing the Receptionist/Admin assistant
- Contributing to culture and activities
- Updating filing and information management systems as required

**Quality, environmental and WHS systems**
- Coordinating manuals, systems and internal audits
- Liaison with external auditors

**Human Resources**
- Assisting with setting up interviews and recruiting activities
- Updating contracts, employment awards, and carrying out general HR admin
- Coordinating staff inductions and appraisals
- Updating the office manual and policies as required

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