Office Manager

2 weeks ago

Forrestfield, Australia Innovent Engineering Group Pty Ltd Full time

As the Office Manager, you will play a crucial role in supporting the day-to-day operations of Innovent Engineering. The role involves managing administrative tasks, coordinating office activities and providing support to our teams to ensure a smooth and efficient work environment.

**Administrative Support and Office Management**
- Manage and coordinate all office operations, such as scheduling meetings, maintaining calendars and handling correspondence.
- Assist in onboarding new employees, including preparing and distributing onboarding documents, arranging training, coordinating mobilisation and business travel where required, setting up workstations, and ensuring all forms are completed appropriately.
- Key contact and liaison for supplier onboarding
- Liaise with maintenance services for any office repairs and general upkeep.
- Maintain and update employee records, ensuring confidentiality and compliance.
- Provide administrative support for various projects as required by the team or management.
- Understand the importance of adhering to budget, program, quality, OHS&E, contractual and legislative requirements and IEG Management systems, policies and procedures.

**Financial Administration**
- Assist in monitoring office budget tracking and reporting
- Preparing Project Billing and Account Receivable reporting
- Maintain the accounts’ payable function ensuring all invoices are input into the system with adequate supporting documentation
- The set up of Project within the accounting software
- Assist Project team with running of financial reports including project cost reports.
- Preparation of creditor payments runs
- Reconcile Credit Cards and review employee expense claims
- Assist with payroll function including timesheet entry and preparation of payroll files

**Communication and Coordination**
- Act as the primary point of contact for internal and external communications, ensuring effective flow of information.
- Coordinate travel arrangements and logistics for all staff attending site or client meetings.

**Team Support**
- Assist in organising company events, training sessions and team activities.
- Mentor and support administrative team members.
- Maintain Training Registers and ensuring compliance within the team
- Booking employee medicals for Site and Preemployment requirements

**Qualifications, Licenses & Experience**
- Bachelor’s degree in Business Administration or a related field is desirable.
- 3+ years’ experience in office management or administrative leadership, preferably in an engineering or technical environment.
- Proficiency in office software, such as Microsoft Office Suite.
- Valid driver’s licence.

**Skills & Knowledge**
- Excellent written and verbal communication skills and the ability to interact with a range of stakeholders.
- High level of accuracy and attention to detail.
- Strong ability to manage multiple tasks and prioritise effectively based on importance.
- Collaborative attitude with a focus on supporting others and fostering a positive office culture.

Pay: $70,000.00 - $80,000.00 per year

**Experience**:

- Administrative management: 3 years (preferred)

Work Location: In person

  • Rostering Officer

    2 weeks ago

    Forrestfield, Australia Southern Cross Care (WA) Inc Full time

    Currently seeking a part-time rostering officer in Forrestfield - Work in a supportive environment and tight knit team - Salary package up to $18,550 p.a. & pay less tax! **About the role** We are currently seeking a part-time rostering officer to create and maintain rosters for our Residential Care team in Forrestfield. You’ll quickly become part of a...

  • Client Liaison Officer

    2 days ago

    Forrestfield, Australia Sands Fridge Lines Pty Ltd Full time

    Sands Fridge Lines are seeking a Client Liaison Officer to perform administrative functions relating to our logistics and transport operations. **We are willing to training anyone with the right attitude irrespective of their experience.** The successful applicants will be involved with managing the paperwork flow for warehouse stock movements, receipt and...

  • Safety Officer

    2 weeks ago

    Forrestfield, Australia Australian Pharmaceutical Industries Full time

    API is currently looking for a qualified and enthusiastic Site Safety Officer to join the team at our WA Distribution Centre located in Forrestfield on a permanent full-time basis. Australian Pharmaceutical Industries (API) is one of Australia's leading health and beauty companies. API is the parent company of Priceline Pharmacy, Soul Pattinson Chemists,...

  • Rostering Officer

    2 weeks ago

    Forrestfield, Australia Southern Cross Care (WA) Inc Full time

    Currently seeking a part-time rostering officer in Forrestfield - Work in a supportive environment and tight knit team - Salary package up to $18,550 p.a. & pay less tax! **About the role** We are currently seeking a part-time rostering officer to create and maintain rosters for our Residential Care team in Forrestfield. You’ll quickly become part of a...

  • Freight Support Officer

    2 weeks ago

    Forrestfield, Australia Sands Fridge Lines Pty Ltd Full time

    Sands is currently seeking a dedicated **Freight Support Officer** to join our team. Reporting to the Freight Services Coordinator, this role plays a key part in ensuring the smooth flow of freight and associated documentation, meeting customer schedules and expectations. You will contribute to seamless deliveries by fostering strong client relationships...

  • Purchasing Officer

    2 weeks ago

    Forrestfield, Australia Sands Fridge Lines Pty Ltd Full time

    **THE OPPORTUNITY** Due to continual growth, we are seeking a motivated and energetic purchasing officer, who plays a critical role in the business by ensuring that the company obtains the necessary goods and services in a timely manner, at the best possible price while also maintaining high quality standards and strong supplier relationships. **THE...

  • Inventory Officer

    6 days ago

    Forrestfield, Australia Sands Fridge Lines Pty Ltd Full time

    **THE OPPORTUNITY** Due to an internal promotion, we have an opportunity for an experienced Purchasing & Planning Officer to join our business. The primary function is the planning and forecasting of stock levels to ensure that stock management processes are sufficient to maintain full operating stocks on hand for our customers, whilst also managing our...

  • HR Officer/uni Graduate

    1 week ago

    Forrestfield, Australia Truck Centre WA Full time

    Competitive Remuneration - Modern Offices with Free Parking - Loyalty Leave Entitlements **The Company** **About Us** 'Truck Centre (WA) is WA's sole Mack, UD and Volvo Truck Specialist Dealership'. With 8 branches operating successfully state wide, we are proud to be the Single Largest Truck Transport Solution in WA. We are a trusted name in the...

  • Supply Chain Officer

    4 days ago

    Forrestfield, Australia Sands Fridge Lines Pty Ltd Full time

    Are you a proactive and detail-oriented professional seeking to make a tangible impact in supply chain management. If you thrive in fast-paced environments, have a passion for excellence, and are driven to deliver effective supply chain solutions, this role is tailor-made for you. As a Supply Chain Officer, your mission is to ensure the right products are on...

  • Accounts Officer

    6 days ago

    Forrestfield, Australia Sands Fridge Lines Pty Ltd Full time

    **The Opportunity**: Sands Fridge Lines are seeking an experienced accounts officer to join our Finance team on a permanent full-time basis and take responsibility for invoice processing in a fast-paced operational environment. You will be responsible for the correct charging of customer accounts and completing account reconciliations. **Qualifications &...