Executive Assistant

At Latitude, we make it possible - for our customers, our communities, and our people. We believe in creating opportunities that truly matter, helping you thrive both professionally and personally. That’s why we offer benefits that make a real difference in your life.

We make it possible
- to spend more time with your loved ones - with an extra week of paid leave each year through our Take 5 initiative.
- to balance work and life - with a hybrid working model, giving you the flexibility to work from home while connecting in the office just three days a week or work remote for certain roles.
- to put your wellbeing first - with Sonder, a 24/7 support app for mental and physical wellness.
- to access great financial benefits - with discounts on Latitude products and services.

This role is responsible for providing high-level administrative support to two (2) members of Latitude’s Executive Committee (ExCo). The role will primarily support the EGM - Pay and EGM Strategy & Transformation.

The role involves managing schedules, coordinating meetings (internal and external), co-ordinating communications, and performing a variety of office tasks to ensure the smooth operation of the ExCo member’s office. It requires regular and confident interaction with both internal and external stakeholders and is required to maintain a high level of professionalism and discretion in a fast paced and dynamic environment.

This relationship is viewed more as a partnership. One that thrives on constant and effective communication by both parties throughout the day. This business moves fast, therefore the requirements of the EGMs can and will differ from time to time and the ability to pivot quickly is necessary.

This role will suit someone who is a self-starter, pro-active, has strong interpersonal communication skills and wants to add value and make an impact outside of the traditional transactional responsibilities of an EA. Your opinion and contribution to the Leadership team will be expected and respected. Therefore, confidence and experience to participate in broader conversations with your EGM and wider Leadership team will be highly regarded.

In this role, you’ll be responsible for:

- Proactive management of executive(s) diary and day to day activities while communicating changes in a timely manner
- Forward planning, providing monthly and quarterly views
- Maintain operating rhythm calendar and events, such as Town Halls
- Manage the monthly communications cadence across month end results, newsletter content, monthly business reviews and any associated team communications
- Produce correspondence, presentations and reports both of a general and confidential nature
- Manage logistics of meeting, setup rooms, book equipment, both internal & external, & coordinate agenda’s, minutes and other relevant information
- Manage incoming and outgoing communication, ensuring it is responsive, welcoming and effective
- Manage all travel and accommodation requirements to ensure travel is in line with budget and according to company policy
- Co-ordinate onsite/offsite conferences, meetings, functions and events including travel, accommodation, catering and venue requirements; Including end to end management, procurement, external vendors, communications, EH&S requirements and initiatives to improve impact and quality of events
- Manage activities related to purchase orders and expense reimbursement as well as coordinate enterprise level requirements such as Risk and Compliance activities in an efficient and timely manner
- Prepare meeting agendas on behalf of executive(s), ensuring agendas are always clear and distributed in a timely manner. Take minutes of meetings and distribute as required
- Print and bind executive packs in a timely manner
- Coordinate, and prepare for board meetings
- 7 years+ administrative support, senior executive assistant or in other secretarial position
- Previous experience as executive assistant to a ‘Senior Executive’ role
- Experience in Board management, preparation and coordinator
- Excellent knowledge of MS Office
- Excellent MS PowerPoint skills
- High level of competence using office equipment such as conference phones, video conference, scanners, etc.
- Sound planning and time management skills
- High level verbal and written communications skills
- Flexibility, initiative, proactivity and autonomy
- Excellent interpersonal, communication and negotiation skills with the ability to effectively interact with all levels in the organisation
- Discretion and confidentiality
- Good energy levels with a can-do attitude

Latitude offers a flexible working environment. We support a safe, healthy, engaging, and productive working environment for all employees and workers, whether that be in your home, the office or a combination of both.

We're Latitude, partners in money.

Latitude may seem like the new kid on the block, but it's taken us almost a hundred years to become an overnight success.

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